Tips & guides

design professional email signatures

Managing email signatures is a complicated subject. Imagine an organization with thousands of employees, each of them sending emails from various devices and email clients. Handling email signatures in such a scenario is difficult. In this article category, we describe ways to create and deploy organization-wide email signatures.  
How to create a company-wide email signature in the new Exchange admin center How to create a company-wide email signature in the new...

Microsoft 365 lets you set up email signatures and disclaimers for the entire company. The setup process includes the native mail-flow rule mechanism and the Append Disclaimer option. As a result,...

Apr 02, 2021
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How to automatically add email signatures to replies and forwards in Office 365? How to automatically add email signatures to replies and...

When it comes to Office 365 email signatures, you may want to have different variants for different purposes. It is a common practice to create two signatures for the same sender - one with full...

Oct 09, 2019
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Microsoft Teams deep links in email signatures Microsoft Teams deep links in email signatures

Are you using Microsoft Teams? Advertised as “the hub for teamwork in Office 365”, in most cases it allows employees to communicate and collaborate with high efficiency. If you are using it as...

Jul 02, 2019
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How to delegate email signature management in Microsoft 365? How to delegate email signature management in Microsoft 365?

Email signature management – sounds a bit technical. Simply speaking, it is a perfect way to make sure every email sent outside the company is professionally branded and gets just the right...

Jan 15, 2019
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How to manage company-wide email signatures on Exchange 2019? How to manage company-wide email signatures on Exchange...

This article shows a step-by-step guide on how to create an Exchange 2019 central email signature using a native method. Although the native method is not free of limitations, it should help...

Dec 03, 2018
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How to standardize signatures in your business emails - a step-by-step guide How to standardize signatures in your business emails - a...

If you are reading this, I guess you are already well aware of how important it is to have a corporate email signature inserted into your business emails. That’s great, but does the rest of your...

May 25, 2017
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What are the limitations of Exchange 2013 and 2016 email signatures? What are the limitations of Exchange 2013 and 2016 email...

Perhaps you already know what works for you when it comes to email signatures in your company. But do you know what will definitely NOT work, while you are persistently trying to achieve it? This...

Jan 10, 2017
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Limitations of Exchange 2010 signatures Limitations of Exchange 2010 signatures

Email signatures have always been there, along with problems connected with using them. Ensuring that all users have the same signature and disclaimer template requires some effort. Fortunately,...

Dec 23, 2016
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Limitations of Office 365 email signatures Limitations of Office 365 email signatures

Unifying email signatures throughout an organization is a task that should not be underestimated. Well-thought template designs, combined with personalization of email signatures and disclaimers for...

Dec 13, 2016
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