Signature tools

for organization-wide signature management

Centralized management in Microsoft 365 and Exchange

Instead of adding email signatures individually for every user in your company, you can add them automatically for the whole organization. Email platforms such as Exchange Online (Office 365) and Exchange on premises allow admins to create company-wide email signatures via mail flow rules. These native solutions, however, have several limitations, such as:

Email signatures inserted not directly under the latest reply icon
Email signatures are not inserted directly under the latest reply/forward in an email conversation thread.
Images sent as message attachments icon
Images in email signatures are sent as message attachments.
No HTML editor icon
There’s no HTML editor to design, preview and test your signature.
Email signatures not visible in Sent Items folder icon
Email signatures are not visible in the Sent Items folder of your email client.

Best alternative: email signature software

Email signature management tools can help you overcome these limitations and add some extra features, too. See a 2-minute video with top 10 reasons why companies use email signature software:

With the right signature manager, you can change email signatures used by your company so they are no longer an element that provides basic contact information but instead become a powerful branding and marketing tool.

Choose your email platform

Office 365 cloud icon
Office 365 (Exchange Online)
Exchange server icon
Exchange Server

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CodeTwo Email Signatures for Office 365

Works with: Office 365 (Exchange Online) and all email clients

Centrally managed Office 365 email signatures and legal disclaimers in messages sent from any mail client or device. This revolutionary cloud solution lets you stay in charge of your company’s email branding without the need of setting anything up on end users’ devices. The program’s main features are:

CodeTwo Email Signatures for Office 365
Organization-wide management icon
Organization-wide management of email signatures regardless of the email client or device
Full support for mobile devices icon
Full support for mobile devices
Signatures added server-side or directly in Outlook icon
Signatures added server-side or directly in Outlook
Easy setup icon
Easy setup of graphics and social media links in email signatures
Boosting email marketing campaigns icon
Aid in boosting email marketing campaigns
Signatures added right under the latest reply icon
Signatures added right under the latest reply/forward in a conversation thread
Signatures visible while typing icon
Server-side signatures visible while typing an email and in Sent Items
User photos added to signatures icon
Office 365 user photos automatically added to signatures
Delegation of email signature management rights icon
Delegation of email signature management rights to non-IT staff
Safe cloud technology icon
Safe cloud technology based on Microsoft Azure
Geolocations worldwide icon
Multiple service geolocations worldwide
And more icon
And more.

CodeTwo Exchange Rules Pro

Works with: Exchange Server and all email clients

The program offers all the advanced email signature related features of the standard version, but also adds some email flow management features useful for every Exchange Server administrator. The program’s functionalities include:

CodeTwo Exchange Rules Pro
Central management icon
Central management of email signatures and disclaimers
Support for all email clients icon
Support for all email clients and mobile devices
Email flow control icon
Email flow control according to rules
Attachment control icon
Attachment control and compression
Advanced email forwarding icon
Advanced email forwarding, rerouting and auto responding
Data loss protection icon
Data loss protection features
Sensitive content protection icon
Ability to remove, mask or replace sensitive content
And more icon
And more.

CodeTwo Exchange Rules

Works with: Exchange Server and all email clients

Manage email signatures and disclaimers for the entire Exchange organization from one place. The program allows you to take full control of email signatures no matter what email client or device is used to send emails. Once installed directly on the server, this email signature management tool adds email signatures according to user-defined rules.

CodeTwo Exchange Rules
Centrally managed email signatures on Exchange icon
Centrally managed email signatures and disclaimers in Exchange 2019/2016/2013/2010/2007
All email clients supported icon
All email clients supported, including mobile devices
Easy management icon
Easy management by using email signature rules
Signatures visible in Sent Items icon
Signatures visible in Sent Items
Signatures directly under the latest reply icon
Signatures directly under the latest reply or forward message in a thread
Signature template library icon
Social media icons included in the signature template library
Email signatures can be managed by non-IT users icon
Email signatures can be managed by delegated non-IT users
And more icon
And more.