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Tools for central email signatures management

Email signatures can be applied centrally to Exchange and Office 365 emails by using mail flow rules. This approach, however, is not often used in real life because it lacks some basic features. These limitations are mainly:

Inability to insert email signatures under the latest reply/forward in a conversation chain
Recipients receive images from email signatures as attachments
The lack of an HTML editor makes the email signatures implementation difficult
Email signatures are not visible in the Sent Items folders
And more.

The limitations listed above can be easily overcome by using email signatures management tools. Which program to choose depends on the platform you’re on and what features you need.

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CodeTwo Email Signatures for Office 365

Works with: Office 365 (Exchange Online) and all email clients

Centrally manage Office 365 email signatures and disclaimers in messages sent from any mail client or device. This revolutionary cloud solution will let you get in charge of users’ email branding without the need of doing anything on the client machines. The program’s main features are:

  • Central management of email signatures regardless of what email client or device you use
  • Full support for mobile devices
  • Easy implementation of graphics and social media links in email signatures
  • Aid in email marketing campaigns
  • Signatures visible under the latest reply/forward
  • Signatures visible in Sent Items
  • Automatic implementation of Office 365 user photos in signatures
  • Safe cloud technology based on Microsoft Azure
  • Multiple service geolocations available
  • And more.

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CodeTwo Exchange Rules

Works with: Exchange Server and all email clients

Manage email signatures and disclaimers for the entire Exchange organization from one place. The program allows to take full control of email signatures no matter what email client is used. Once installed directly on the server it controls every message that travels down the message pipe and adds email signatures according to rules.

  • Centrally managed email signatures and disclaimers in Exchange 2016/2013/2010/2007
  • All email clients supported, including mobile devices
  • Easy management by using email rules
  • Signatures visible in Sent Items
  • Support for social media links in signatures
  • Signatures under the latest reply or forward
  • Images visible to the recipient immediately upon message arrival (not as attachments)
  • Delegation of email signature management rights to non-IT-staff
  • And more.

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CodeTwo Exchange Rules Pro

Works with: Exchange Server and all email clients

The program offers all the advanced email signature management features of the standard version, but also adds some email flow management features that every Exchange Server administrator needs. The program’s features include:

  • Central management of email signatures and disclaimers
  • Support for all email clients and mobile devices
  • Email flow control according to rules
  • Attachment control and compression
  • Advanced email forwarding, rerouting and auto responding
  • Data loss protection features
  • And more.

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