Email address in email signatures – to use it, or not?

There has been an ongoing discussion on the matter. “Why should I add my email address to my signature?” is a recurrent question, whenever email signatures are discussed. Below, we state a few reasons why you should consider adding the email address to your email signatures.

Email address in email signatures - to do or not

Having an email address in email signatures might seem redundant. After all, when you send an email, your recipients would click the reply button, rather than look for the email address in the signature. However, there are some valid reasons to add that email address to your footers.

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Best email signature design for 2018

With a new year, we welcome new trends in email signature design. In 2018, to make appealing and professional signatures, we still look for simplicity and visual harmony. However, you will also get some concepts in signature design that become more and more popular like one-click surveys. Let’s then see some spicy examples of the best email signature design for 2018.

Simplicity

Simplicity is still the queen. It makes the signature look classic and professional. You should not make the signature overloaded with contact details. Or with graphical elements. These, in fact, can turn the signature into a real disaster if not used moderately. The simplicity would be especially appreciated in business correspondence. Let me present some examples of signatures that stick to the rule “the less, the better”.

Inspiration 1

This email signature is the best example of what really simply signature should look like. Only basic contact details, no images or photos. The perfect choice for those who appreciate minimalism.

Best email signature for 2018

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What fonts are best for email signatures?

Every element of a signature block plays an important role. Contact details, user’s photo, images, hyperlinks, social media icons or font need to go together to make the signature look professional. One of the basic elements that can significantly impact the signature’s readability and visual perception is an improper font. That is why, in this article, I will discuss the best fonts for email signatures.

Best fonts for email signatures

To choose the best font for email signatures, you need to look for one of the safe fonts. By “safe fonts”, I mean fonts that are available on most devices. No matter if this is PC, Mac, iPhone, iPad or Android – you can be pretty sure that the font you use in your signature is also installed on the recipients’ side. This will guarantee that the signature will look just the way you see it on your screen.

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Proper formatting of email signatures

At first glance, email signatures may not seem that important, especially if you compare them with other things going on in your company. But if you delve deeper into this, you will find out that email signatures play a significant role when it comes to marketing, branding or maintaining a good relationship with your customers. What is more, disclaimers added to these email signatures may also prevent you from legal issues. Keep in mind that even the best-written email may not do its job if you are not confident enough about the company you are dealing with, so gaining a client’s trust should be a priority for each employee in your company. Certainly, a fine-looking email signature that contains useful information is a nice try to make a good impression. And if you combine a fine-looking signature with an attractive marketing banner, the results may surpass your expectations.

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How I gained 100 visits a day just by applying unified email signatures

The amount of traffic you get on your website directly influences how much money your company gets. Even when your site excels at SEO, with high-quality content, a well-built structure, and relevant metadata, you still might need just a little push to make your customer base grow. There is one simple way to gain a lot of visits without much effort. Would you like to increase the number of people who reach your website by additional 100 per day?

How to gain 100 visits a day

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How to compose a perfect Christmas email signature

Christmas email signatures are one of the most popular seasonal signatures. Nothing strange here, the holiday mood starts well before actual Christmas date. And because your email signature is the beating heart of your professional correspondence, holidays are the perfect moment to refresh your email signature design.

There is not much time left before the big date, so if you too want to send great Christmas-themed emails, you have to finish your signature project real quick. Let me show you how to design your perfect Christmas email signature, quickly and easily.

Christmas signature inspiration 5

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Email signature for a software developer – design a perfect one

In the modern world, being a software developer is prestigious. You know it. So whether you maintain work connections, or just contact someone on a more casual basis, remember – there is no shame in showing off. I will show you just how to create a perfect email signature for a software developer.

Why focus on email signatures? Emails are the base for professional communication. Email signatures are necessary. They provide contact info and check how professional you are. Yes, people will judge your professionalism and skill, basing on your email signature. You may say it has nothing to do with your abilities, but in fact, it is an exam of your attention to detail. What is more, people have learned to expect a professional email signature as it shows you care and respect your recipients.

Email signature for a software developer

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How to standardize signatures in your business emails – a step-by-step guide

If you are reading this, I guess you are already well aware of how important it is to have a corporate signature inserted into your business emails. That’s great, but does the rest of your co-workers realize that, too? You can use your online correspondence as a platform to promote and spread your company’s values. However, it will not be effective if all employees create email signatures on their own. How to solve that, then? All you need is an official, standardized template for the signatures coming from all your company’s mailboxes. In this article, I will guide you through an easy email signatures standardization process.

Unify

Your image is your selling point, so it is crucial to include it in every outgoing email. Create an original, yet consistent portrait that you’d like to present yourself with. How?

    • Delegate the job and put one person in charge of all the signatures.
    • Get rid of illegible or childish fonts, philosophical quotes, and family pictures from all employees’ messages.
    • Make sure the signatures are not too long but include all required information.
    • Spend some time analyzing the relevance of every single item inserted in them.

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How to make images display correctly in email signatures (not as attachments)

Displaying images as attachments is a common problem. The solution is not so obvious, because there can be many reasons for that. The problem may occur if the message gets converted to the plain text format or if there are issues with the HTML code of an email signature. Finally, it can be caused by a specific Outlook configuration. In this article, I will show you how to make sure images are not displayed as attachments in each of those situations.

Make sure the email format is set to HTML

The most common reason for images displaying as attachments is that some messages are sent in the plain text format instead of the HTML format. As the plain text format does not support embedding or viewing images, all images are automatically attached to the message. Continue reading