In this article, you will find out how to automatically and globally add NMLS unique numbers to email signatures in Office 365. For this, you will need a subscription to CodeTwo Email Signatures for Office 365 – a cloud-based service for central email signature management in Office 365.Continue reading
For some people, animated gifs are the essence of the Internet – before them, there was nothing of interest. Gifs have opened our eyes to the magic of ultra-cute, animated kittens, memes and epic fails, to mention a few. But apart from those highly popular and reusable gifs, there is another type of gifs – simple animations which in the business world could be deemed as professional.
How about pasting them into email signatures then? Thanks to our atavistic predator instinct, nothing grabs our attention as much as a moving objects next to a static background (that is, regular email content). Animated gifs seem like they are crafted for this purpose exactly. Be careful though, as the line between “attention-grabbing” and “extremely annoying” is finer than you might think.Continue reading
Are you using Microsoft Teams? Advertised as “the hub for teamwork in Office 365”, in most cases it allows employees to communicate and collaborate with high efficiency. And there is more than one way to direct your co-workers to this channel, to make communication even more seamless. The secret is to use deep links.
Deep links can make both your email signatures and Teams even more useful. You don’t know what deep links are? I’ll be happy to explain.Continue reading
Emoji have successfully invaded our communication. You are more likely to see conversations composed of emoji only than with no emoji at all. Social media are so overflowing with different variants of smiley faces and other small images that posts without them seem weird. It’s only natural that this lovely virus has spread to email communication, as well. This includes email signatures in particular. Read on if you want to learn how to add emoji to email signatures.
But first, let’s see how emoji fit into professional communication.
In this article, you will find a bunch of useful email signature tips and best practices to create a perfect modern business email signature. You will find out what elements should you include in your email signature, what elements is better to avoid, and how to get more from email signatures. There are also examples of free email signature templates you can use right away.
You might wonder how direct image links or direct URLs are related to email signatures. If you can use an embedded image, you do not have to worry about any links. However, linked images have some upsides (for example, they don’t increase the email size. What is more, there are situations in which linked images are the only available option. To add a linked image, you need a direct URL to it.
Email signature management – sounds a bit technical. Simply speaking, it is a perfect way to make sure every email sent outside the company is professionally branded and gets just the right promotional content. The problem is that corporate identity, marketing campaigns, promotional banners – those aspects are typically handled by the marketing team. At the same time, Office 365 management, by default, is an IT-handled task. Global email signatures fall into this category. How is this a problem? Normally, central email signature management means that either:
- The IT department gains additional responsibilities. Not only can it overburden IT, but it also means that marketing needs to outsource their own projects, instead of doing them on their own.
- Marketing needs to get additional permissions to the Office 365 tenant. This option might be even worse because it creates a considerable compliance risk. A wrong configuration of a mail-flow rule can cause problems with sending and receiving emails and force the admin to intervene in order to fix the mail flow.
That is why I would like to present a simple method to manage Office 365 signatures behind IT’s back. Don’t worry, although the title sounds a bit like a hacking tutorial, there is no nefarious activity included. In fact, it is a win-win situation for both the marketing and IT team. The solution is defining access rights to the Office 365 email signature tool. But before showing you how it should be done, I’ll first show you how the Office 365 signature management looks like when the problematic, native, approach is taken.
This article shows how to create and set up client-side email signatures in Outlook 2019. If you have an older version of Outlook, see how to create signatures in Outlook 2016/2013/2010.
Create email signature in Outlook 2019
Creating email signatures in Outlook 2019 is easy. The only inconvenience you may encounter is that the Outlook’s signature editor has rather basic set of formatting tools. To set up email signature in Outlook 2019, simply follow these steps:
This article shows a step-by-step guide on how to create an Exchange 2019 central email signature using a native method. Although the native method is not free of limitations, it should help organizations meet basic requirements regarding corporate email signature management.
Note: In the last section of the article, you can find how to overcome the limitations of native email signatures.
Set up email signature on Exchange 2019
Follow the steps below to create an Exchange 2019 email signature:
An email signature is an important part of communication. Especially when you are an artist, for example a photographer, and you want as many people as possible to see your works. This simple element can make a lasting impression and lets you stand out from the crowd. And that’s not all – an email signature provides an easy way to promote yourself and encourage your recipients to see your work. At the same time, while composing your signature, it is easy to miss important information and lose valuable opportunities. This guide will help you make sure you design a perfect signature for a photographer.
For steps on how to create a perfect, general-purpose email signature, see the perfect email signature anatomy.