Home » Email signature templates: user’s manual

Email signature templates: user’s manual

This article explains how to deploy one of the free signature templates available on our page on a standalone email client (e.g. Microsoft Outlook) or webmail client (e.g. Gmail, Yahoo Mail, Outlook.com, Outlook on the web).

  1. Download the zip archive with the email signature template.
  2. Double-click the downloaded zip archive.
  3. Inside the archive, double-click the .html file. The signature template will open in your web browser.
  4. Press CTRL+A on your keyboard to highlight the entire signature template.
  5. Press CTRL+C on your keyboard or right-click a highlighted part of the signature template and choose the Copy option to copy the signature to the clipboard.
  6. Open the HTML signature editor in your email client and click inside the editor space to activate the cursor.

    To find out how to access the HTML signature editor in popular email clients consult these links:

  7. Press CTRL+V on your keyboard or right-click inside the editor space and select Paste (Keep source formatting).
  8. Replace the {First name}, {Last name}, etc., placeholders with your personal details and remove the parts you don’t need.
  9. Save changes.

Congratulations, you’ve just set up your email signature! Now, you can show it to your colleague by sending them an email with the signature. Just make sure to include the link to these instructions, so they can set up the signature themselves, as well. To ensure a unified email signature design in your company, regardless of the email client used, consider using a central email signature management solution.

12 thoughts on “Email signature templates: user’s manual

    1. Kamil Glaser

      Which template are you experiencing problems with?
      Gmail has limits on how many characters there can be. It includes the invisible styling information, which makes the signature look well in various email clients. The most common ways to reduce a signature’s length are shortening the disclaimer or deleting unnecessary sections (e.g., some social media icons if all are being used).

  1. John Sigma

    What a wonderful article you got there! I’m using email marketing just like you to reach out my new contacts and bring it all together to this wonderful idea that you have made! Totaly agree by the way! Thanks for sharing!

  2. Tumpa Marik

    Hi, this is such good for me. When I know about that it’s just awesome for me.And when I copy paste my GMAIL signature editor is there .As soon as I save it .

  3. Jason Snuggs

    Hi, when I copy and paste into my GMAIL signature editor the banner is there. As soon as I save it, I just get an empty box with the word banner written in it.

  4. Ana


    Thank you for the beautiful templates! I wanted to know how to change the colour of the social icons, as the shiny blue really stands out from the formal look that I want to implement. I believe its a picture. In that case, and subsidiarily of being able to giving me a simple answer, is there anyway to access the code and change it? Thank you again

    1. Kamil Glaser

      Hi Ana,
      Glad you like the templates! The easiest way to change the social icons would be to:
      1. Download the template with social icons you like most,
      2. Copy the social media icons from this template’s folder, and
      3. paste those image files into the other template’s folder. Make sure to keep the same name and extension for each file (i.e. fb.png for the facebok icon).
      Please let me know if you have any further questions.

  5. Nandan Shah

    I have a similar problem –the mail signature templates with tables do not paste correctly even with “keep source formatting”. the column width changes to very narrow. can you help? I am using Outlook 2010

  6. sorina

    the mail signature templates with tables do not paste correctly even with “keep source formatting”. the column width changes to very narrow. can you help?

    1. Kamil Glaser

      Hi Sorina,
      Sorry to hear that you have encountered problems with a template. I will gladly help you fix this issue, but I will need some more information for that. Could you specify which email client you use and which template did not format well?


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