This article explains how to deploy one of the free signature templates available on our page on a standalone email client (e.g. Microsoft Outlook) or webmail client (e.g. Gmail, Yahoo Mail, Outlook.com, Outlook on the web).
- Download the zip archive with the email signature template.
- Double-click the downloaded zip archive.
- Inside the archive, double-click the .html file. The signature template will open in your web browser.
- Press CTRL+A on your keyboard to highlight the entire signature template.
- Press CTRL+C on your keyboard or right-click a highlighted part of the signature template and choose the Copy option to copy the signature to the clipboard.
- Open the HTML signature editor in your email client and click inside the editor space to activate the cursor.
To find out how to access the HTML signature editor in popular email clients consult these links: - Press CTRL+V on your keyboard or right-click inside the editor space and select Paste (Keep source formatting).
- Replace the {First name}, {Last name}, etc., placeholders with your personal details and remove the parts you don’t need.
- Save changes.
Congratulations, you’ve just set up your email signature! Now, you can show it to your colleague by sending them an email with the signature. Just make sure to include the link to these instructions, so they can set up the signature themselves, as well. To ensure a unified email signature design in your company, regardless of the email client used, consider using a central email signature management solution.
HI, I am using gmail , when i try to save signature it show me signtaure is too long try to shorten.
Which template are you experiencing problems with?
Gmail has limits on how many characters there can be. It includes the invisible styling information, which makes the signature look well in various email clients. The most common ways to reduce a signature’s length are shortening the disclaimer or deleting unnecessary sections (e.g., some social media icons if all are being used).
What a wonderful article you got there! I’m using email marketing just like you to reach out my new contacts and bring it all together to this wonderful idea that you have made! Totaly agree by the way! Thanks for sharing!
Hi, this is such good for me. When I know about that it’s just awesome for me.And when I copy paste my GMAIL signature editor is there .As soon as I save it .
Hi, when I copy and paste into my GMAIL signature editor the banner is there. As soon as I save it, I just get an empty box with the word banner written in it.
Hi Jason,
There’s a separate guide for email signature templates with images. To make things easier, you can use the free email signature generator.
Hey,
Thank you for the beautiful templates! I wanted to know how to change the colour of the social icons, as the shiny blue really stands out from the formal look that I want to implement. I believe its a picture. In that case, and subsidiarily of being able to giving me a simple answer, is there anyway to access the code and change it? Thank you again
Hi Ana,
Glad you like the templates! The easiest way to change the social icons would be to:
1. Download the template with social icons you like most,
2. Copy the social media icons from this template’s folder, and
3. paste those image files into the other template’s folder. Make sure to keep the same name and extension for each file (i.e. fb.png for the facebok icon).
Please let me know if you have any further questions.
I have a similar problem –the mail signature templates with tables do not paste correctly even with “keep source formatting”. the column width changes to very narrow. can you help? I am using Outlook 2010
Hi Nandan,
You could try pasting the HTML file directly to the location where the signatures are stored. Click the following link to find the correct location: Outlook signature location.
the mail signature templates with tables do not paste correctly even with “keep source formatting”. the column width changes to very narrow. can you help?
Hi Sorina,
Sorry to hear that you have encountered problems with a template. I will gladly help you fix this issue, but I will need some more information for that. Could you specify which email client you use and which template did not format well?