Category Archives: Microsoft Outlook 2010

How to make images display correctly in email signatures (not as attachments)

Displaying images as attachments is a common problem. The solution is not so obvious, because there can be many reasons for that. The problem may occur if the message gets converted to the plain text format or if there are issues with the HTML code of an email signature. Finally, it can be caused by a specific Outlook configuration. In this article, I will show you how to make sure images are not displayed as attachments in each of those situations.

Make sure the email format is set to HTML

The most common reason for images displaying as attachments is that some messages are sent in the plain text format instead of the HTML format. As the plain text format does not support embedding or viewing images, all images are automatically attached to the message. Continue reading

How to insert an internet/linked image into an Outlook signature

In contrast to webmail clients like Gmail or OWA, Microsoft Outlook’s default behavior is to embed images in email signatures instead of only linking to images hosted on the Internet.

While linked images have several downsides (discussed in this article), they can be used in cases where e.g. reducing the size of the email is a priority. Below you will find the steps necessary to override Outlook’s default behavior and force it to use a linked/internet image.

Outlook 2013

When editing your email signature, position the cursor where you want to insert the image, click the Insert Picture button:

Outlook 2013: Insert picture button

At the bottom of the resulting window find the File path box and paste the full URL of the internet image you want to use. Then click the downward arrow next to the Insert button and select Link to File:

Outlook 2013: Insert picture, Link to file

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How to send a perfect job application by email

Sending job applications by email may seem easy, but if you want to do well, you have to remember about the job search email etiquette. Here are some rules that will help you avoid potential gaffes and keep your communication clear and professional:

Sending job application by email seems easy.

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How to add video to your email signature

Have you ever wondered how to make your email signature more attractive? Here’s an idea: add a video! It is as easy and quick as adding a link to your social media page and will help you boost your company’s brand identity, while simultaneously promoting the video itself. Furthermore, it doesn’t cost a thing and can be measured with Google Analytics (learn how to track campaigns in email signatures). Unfortunately, you can’t embed a video directly in your email signature. But what you can do is insert a suitable image and use it as a thumbnail linking to the video. Remember that the video that you will use must be hosted somewhere online in order to get a URL.

Video Screen Example

How to add a video to your email signature

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How to track marketing campaigns in email signatures

Email signature marketing is one of the easiest and most inexpensive methods of promoting your brand and advertising your products online. But do you know how to measure its effectiveness seamlessly? The most efficient way is to use UTM parameters for your links in email signatures and see the results in Google Analytics. Google Analytics is a free service offered by Google that generates detailed statistics about website traffic, traffic sources and conversions. tracking marketing campaigns in email signatures Continue reading

How to create or modify an email signature in Outlook 2016, 2013 and 2010

UPDATE: This article was updated on September 20, 2016.

Option and menu names and locations used in this article are the same for Outlook 2016, 2013 and Outlook 2010.

I. To create a signature in Outlook 2016, 2013 or 2010, what you have to do first is get to the Signatures and Stationery menu (Fig.5). There are 2 simple methods of doing this.

Method 1: When composing a new email, click INSERT and then click Signature, Signatures… (Fig. 1).

Accessing the Signatures and Stationery menu via the new message editor
Fig. 1. Accessing the Signatures and Stationery menu via the new message editor.

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Outlook email signature location and backup

The default folder where Outlook email signature files are located is:

Windows XP: C:\Documents and Settings\%username%\Application Data\Microsoft\Signatures

Windows 8 / 7 / Vista: C:\Users\%username%\AppData\Roaming\Microsoft\Signatures

NOTE: If your Windows language setting is other than English, the path will be your language equivalent of the above, e.g. (Dutch): C:\Gebruikers\%username%\AppData\Roaming\Microsoft\Handtekeningen

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