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Email signature generator manual & FAQ

To use our free email signature generator, follow these steps:
  1. Choose your email platform
    This determines if your signature will be:
    • shown in HTML format (applies to Thunderbird, Exchange Server, Exchange Online), or
    • available to be copied to the clipboard (applies to Outlook, Outlook 365, Gmail).
    Additionally, selecting Exchange Server or Exchange Online will show the Replace user data with Active Directory placeholders button, which will let you quickly add Active Directory placeholders (like %%FirstName%% etc.) to the signature template.
  2. Choose your signature template
    The email signature generator comes with various types of signature templates, including templates with a photo, banner, logo, social media links, or without any of these elements. Depending on which template you choose, you will be presented with a different set of fields to fill. See step 3, Enter signature data.
    During the editing process, you can change your template to another one at any time, but doing so may require filling in additional data (as described below).
  3. Enter signature data
    Depending on the selected signature template, you will be presented with a corresponding set of fields to fill in. These fields are prefilled with sample data, so remember to replace this data with your own!
    If you don’t want to include any fields in your email signature, simply remove the data from them. The blank fields will not appear in the signature preview. For example, you may want to include only Facebook and Twitter links in your signature. In that case, simply delete links to all other social media platforms.
    Some signature templates include graphical elements, like a banner, photo or company logo. To replace default graphics with your own, follow the steps below:
    1. Choose an image that suits the selected signature template, especially when it comes to dimensions. For example, if the selected template has a rectangular, horizontal logo, it will probably look bad if you use a vertical logo instead. Mind the hints regarding the recommended graphics (as seen below). These hints will help you design a well-formatted and good-looking email signature.
    2. Upload the image to your server, a file hosting service (e.g. Google Drive), or an image hosting service
    3. Copy the link to your image to the clipboard. Make sure that you are using a direct link to the image, not a shareable link! How to get a direct link depends on the image hosting service you are using but, in most cases, it is enough to open the shareable, right-click on the picture and choose “Copy image address” (as shown below, in Chrome).
      • Make sure the link starts with “http” or “https”
      • Test this link by opening it pasting it into another web-browser’s address bar and check if you can see the image
    4. Paste the copied link into the appropriate form field. In the Signature preview pane, you will see how your image looks in the chosen template
  4. Apply your signature
    1. Click the button, placed below the form where you entered your data.
    2. In the right panel you will see instructions for applying the prepared signature to the email platform you’ve selected. If you need instructions for applying your signature to some other platforms, select the platform in the top left corner of the website (as described in step 1).

Frequently Asked Questions

What are the requirements to use the Signature Generator?

Why can’t I see the image that I’m linking to?

My recipients cannot see images in my email signature. What can I do?

Can I use images from my computer?

Images that I included don’t look good in the signature template

Can I change the color of some elements in my signature template?

When inserting the signature template into my Gmail, I get an error saying that the signature is too large

I need an HTML code of the signature

I need to copy my signature to clipboard (don’t need HTML)

How can I use the generated signature template in other email platforms or devices (Yahoo, mobile devices, etc.)?