How to set up or change an Android email signature

If you have an Android mobile device that you use for sending business emails, you can create or update your Android email signature. This is especially important if it reads: “Sent from my Sony Xperia smartphone” or something equally generic. Obviously, this is not the signature you would want to use in business emails, but you may find it out of place in personal online conversations as well. So, depending on the email app you use on your Android device, follow the instructions below to create or change your email signature in the Gmail app, Android email app or Outlook for Android.

Learn more about mobile email signatures in general

Android email signature in the Gmail app

If you are using the Gmail app on your Android device, follow the instruction below to set up or update your mobile signature:

1. Open the Gmail app on your Android device and click the More icon in the left top corner.
   
2. Go to Settings.
   
3. In the Settings menu, tap the account for which you want to set up your mobile signature.
   
4. In the General section, tap Mobile Signature.
   
5. Add your Android email signature in the Signature window. Once it is ready, tap OK.
   
   Note: The Gmail app for Android only lets you create a signature in the Plain Text format. In other words, you will not be able to add any HTML elements like hyperlinks, images and social media icons to your Android signature. You can overcome these limitations and add feature-rich email signatures to emails sent from Android devices by using a third-party email signature software.
   
   
6. When you open a new Compose window in the Gmail app, you should see your signature there.
   
7. Check if your email signature is working correctly by sending a test message.
   
   

That’s it. Now you have your email signature ready for use whenever sending an email from the Gmail app on your Android device.

Email signature in the Android email app

If you are using a native email app available on your Android device, setting up your email signature may look a little different depending on your mobile device model. However, the steps should be similar to these:

1. Open the Android email app on your mobile device and tap More.
   
2. Go to Settings.
   
3. In the Settings menu, go to Signature.
   
4. Enter your Android email signature in the Signature window. Once it is ready, click OK.
   
5. Check if your mobile signature works correctly by sending a test message.

Company-wide HTML email signatures on Android devices

The above instructions for setting up the Android signature are mainly helpful when you need to create or change a simple email signature for yourself or for a few coworkers. However, if you would like to set up an advanced HTML email signature for company emails sent by tens, hundreds, or even thousands of users, this will not suffice. When managing email signatures for a company, you need to meet different expectations and requirements such as e.g. using email signatures with company logo, user photos, links to the company’s website, or social media icons. Your business email signatures should be unified at a company level, but at the same time, they must be personalized. They should work correctly no matter what email client or mobile device is used ensuring visual consistency at all times.

So, when you need to provide the same email signature experience to all users and their different mobile devices (with either Android or iOS), you might want to consider investing in third-party solutions like CodeTwo Email Signatures 365 or CodeTwo Email Signatures On-prem, which are designed to give you control over email signatures in your company.

If you ever experienced problems with mobile signatures like:

• trouble with setting up a decent HTML email signature
• difficulties in adding images to email signatures and displaying them correctly
• inability to add a legal disclaimer with links to your company’s privacy policy
• use of different mobile signatures that don’t even look like they originate from the same company (affecting brand awareness)
• no centralized control over email signatures for all users or the inability to quickly deploy new signatures company-wide

then CodeTwo solutions are here to take the burden of email signature management off your shoulders and make the process less stressful and more effective.

See also:

• Hi-res email signatures optimized for mobile devices
• Email address in email signatures – to use it, or not?
• Email signatures in Dark Mode