[Update]: Last updated on February 19, 2020.
Are you a college student? If you are, you probably have to write lots of emails – to the University officials, lecturers, your fellow students, future employers, etc. Those emails give you the opportunity to present yourself well. That is, as a young professional and a person who is serious regardless of (usually) young age. To achieve that, you need to work on your college student email signature. In this article, I will show you how to design a good email signature for students and increase your chances to be seen as a professional.
Make it easy for others to recognize you
It is especially important in conversations inside your college or university. You could provide others with just your name, but it is not enough. Professors who have to reply to many students from different groups are unlikely to remember each and every name. Imagine a situation in which, after a hundredth reply in a single day, a professor has to ask the sender from which group they are. Instead of trying their patience, it is better to provide your recipients with all necessary contact and personal details straight away.
Those details include:
- Full name
- Name of the higher education institution
- Contact details – including your email address. Why? Because if someone forwards your email, the message usually loses its headings in the process. In other words, only the first recipient of your email will be able to see your email address. Unless you provide it in the email signature.
You might also want to add details such as your Student ID, group symbol and division, but it depends on your recipients. Of course your University might have its own rules concerning method of identification, governed by its visual identity. If so, you should follow those rules, as they might specify which details to include and what font size or color to use in your email signature.
Stand out from the crowd
Just because your emails should look serious, it doesn’t mean you can’t add a personal touch to them. Giving your email signature a well-thought and original design is a great opportunity to grab recipient’s attention and show your skill off. Inserting large images might not be the best idea, as they increase email size. Besides, they will probably be blocked anyway, meaning they won’t show up in your signature , which will destroy your signature layout. Putting a background image may seem a fancy idea, but in fact, it will almost always make the signature hard to read. You will be better off setting a plain background. Just ensure enough contrast between the background and font colors, so that all details are easy to read.
If you decide to insert graphics into your email signature, it is a good idea to use your photo. Most people remember faces better than names. You can use it to your advantage, unless you prefer to remain anonymous and out of the spotlight. Another element you might consider is the logo of your educational organization. This way, you emphasize your bond with the institution.
Email signatures for job-hunting graduate students
Although students might send emails mostly for internal college/university communication purposes, that is not all. There comes a time when graduate students start to send job applications extensively. In this case, attaching an email signature with all the contact details mentioned above would be considered as spamming. Informing your potential employer that you are a student and where you study is not a good self-presentation once you apply for a job.
A good practice though may be to keep similar formatting of your email signature and the resume – that can be the first step in building your own visual identity.
You will realize that good email signatures for students can be a powerful ally in your search for job. If you have a professional profile on LinkedIn, or other social media portals, you can insert links to them in your email signature. Well known social media icons can work like magnets, and a nice profile will do the rest. Just make sure that what you post on social media included in your email signature is something that you wouldn’t mind to show to your future employer.
How to start
Designing a signature template masterpiece requires some effort and planning. However, you are not on your own. You can use our free email signature generator which makes creating your first professional student’s email signature super easy. You can also take a look at our email signature template library, if you prefer doing things your own way. Looking at some well-thought designs will surely give you a flash of inspiration. If you combine it with tips from this article, you are sure to achieve success.