Are you a student? If you are, you probably have to write lots of emails – to the University officials, lecturers, your fellow students, future employers… Those emails give you the opportunity to present yourself well. That is, as a young professional and a person who is serious despite (usually) young age. To achieve that, you need to work on your email signature. While this short fragment of messages gives great opportunities, it is equally easy to harm your personal branding with it. In this article I will show you how to design professional email signatures for students and seize that opportunity.
Make it easy for others to recognize you
It is especially important in conversations within your college or university. You could provide others with your name alone, but if you think about it, it will not be enough. Professors who have to reply to students from many different groups are unlikely to remember each and every name. Imagine a situation in which, after a hundredth reply in a single day, a professor has to ask the sender from which group they are. Instead of trying their patience, it is better to provide your recipients with all details straight away:
- Full name
- Name of the higher education institution
- Contact details – including your email address. Why? Because if someone forwards your email, the message usually loses its headings in the process. It usually means that only the first recipient will be able to see your address if you do not provide it in the signature. Besides, having an email address containing your name (which you really should have by now) looks very professional
You might want to add details such as your Student ID, group symbol and division, but it depends on your recipient. Of course your University might have its own rules concerning method of identification, governed by its visual identity. If so, you should follow those rules, as they might specify which details to include and what font size or color to use in the signature.
Stand out from the crowd
Just because your emails should be serious and homogeneous regarding their content, does not mean you should not add a personal touch to them. Giving your email signature an well-thought and original design is a great opportunity to grab attention and show your skill. Inserting large images might not be the best idea, as they will make your email size unacceptable. Besides, they will probably be blocked anyway, which can destroy your layout. Putting a background image may seem as a good idea, but in fact, it will almost always make the signature hard to read. You will be better off setting a plain background. Just ensure enough contrast between the background and font colors, so that all details are easy to read.
If you decide to insert graphics into your signature, it is a good idea to use your photo. Most people remember faces better than names. You can use it to your advantage and make your presence felt, unless you prefer to remain anonymous and out of the limelight. Another element you might consider is the logo of your educational organization. This way, you emphasize your bond with the institution. Other elements should be used mainly to organize elements than as ornaments – it is more important to be informative than artistic.
Email signatures for job-hunting students
Although students send emails mostly for internal College/University communication, that is not all. There comes a time when students and recent graduates send job applications extensively. In this case, attaching email signature with all the info mentioned above would be considered as spamming. Informing your potential employer that you are a student and where you study is enough – all the details are in the resume you will attach. Another good practice is to keep similar formatting of your email signature and the resume – that is the first step in building your own visual identity.
You will realize that good email signatures for students can be powerful allies in your search for job. If you create a professional profile on LinkedIn, Google+, or other social media, you can insert insert links to them in your email signature. Well known social media icons can work like magnets, and a nice profile will do the rest.
How to start
Designing a masterpiece requires a lot of effort and planning. However, you are not on your own. You can use our email signature generator which will make creating your first professional student’s email signature easy. You can also take a look at our design template base, if you prefer doing things your own way. Looking at some well-thought designs will surely give you a flash of inspiration. If you combine it with tips from this article, you are sure to achieve success.