Author Archives: Adam

Hi-res email signatures optimized for mobile devices

Written by Adam

Published on Aug 10, 2018
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Hi-res email signatures optimized for mobile devices

Nowadays it is quite hard to find at least one smartphone or tablet which is not equipped with a high-resolution display or, in the case of Apple’s devices, the so-called “Retina display”. Also, more and more laptops are getting these onboard. The real power of a high-resolution screen is that it displays the same area as a conventional screen, but uses up to three times more pixels to do so.

Hi-res email signatures

This approach gives ultimate sharpness and depth to everything you can see on your display. The same applies to email signatures. You may have already noticed that images with low pixel density appear a bit blurry on high-resolution displays. And if we zoom in a little bit more – they just look really bad.

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Proper formatting of email signatures

Written by Adam

Published on Jan 31, 2018
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Proper formatting of email signatures

At first glance, email signatures may not seem that important, especially if you compare them with other things going on in your company. But if you delve deeper into this, you will find out that email signatures play a significant role when it comes to marketing, branding or maintaining a good relationship with your customers. What is more, disclaimers added to these email signatures may also prevent you from legal issues. Keep in mind that even the best-written email may not do its job if you are not confident enough about the company you are dealing with, so gaining a client’s trust should be a priority for each employee in your company. Certainly, a fine-looking email signature that contains useful information is a nice try to make a good impression. And if you combine a fine-looking signature with an attractive marketing banner, the results may surpass your expectations.

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How to have an Office 365 email signature inserted only into new emails?

Written by Adam

Published on Jul 13, 2017
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How to have an Office 365 email signature inserted only into new emails?

[Update]: This blog post was updated on January 31, 2020.

Do your email signatures pile up at the bottom of your conversation threads? Well, I have the bad news and the good news for you. The bad news is that this is the default setup for Office 365 email signatures. The mail flow rule can insert email signatures at the very top or the very bottom of the whole email thread. The good news is that there are ways to work around it. Let’s get right into this. Continue reading →

How to standardize signatures in your business emails – a step-by-step guide

Written by Adam

Published on May 25, 2017
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How to standardize signatures in your business emails – a step-by-step guide

If you are reading this, I guess you are already well aware of how important it is to have a corporate signature inserted into your business emails. That’s great, but does the rest of your co-workers realize that, too? You can use your online correspondence as a platform to promote and spread your company’s values. However, it will not be effective if all employees create email signatures on their own. How to solve that, then? All you need is an official, standardized template for the signatures coming from all your company’s mailboxes. In this article, I will guide you through an easy email signatures standardization process.

Unify

Your image is your selling point, so it is crucial to include it in every outgoing email. Create an original, yet consistent portrait that you’d like to present yourself with. How?

    • Delegate the job and put one person in charge of all the signatures.
    • Get rid of illegible or childish fonts, philosophical quotes, and family pictures from all employees’ messages.
    • Make sure the signatures are not too long but include all required information.
    • Spend some time analyzing the relevance of every single item inserted in them.

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Email signature for business owner – design your pro email signature

Written by Adam

Published on Mar 06, 2017
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Email signature for business owner – design your pro email signature

If you are a business owner, you probably know that in order to become successful, you often have to play more than just one role. This is especially true for small or new companies: a good business owner must be partly a marketer, partly a salesman and more. Because of that, a good, professional email signature for business owner must include many elements. This way, owners will be able to make the best use of every business opportunity. In this article, I will present how to design a professional email signature for business owner, along with some examples.

Remember, there is no single email signature design that will guarantee the success. However, there are several guidelines which will boost your chances of creating a unique, interesting email signature. Such a signature will become your personal business card, inviting its viewers to click every link included in it. Here are some tips you should follow:

Grab the attention

Grabbing the attention is one of the most crucial, and at the same time, the most difficult properties of an email signature. If the recipient of your message is not interested by your design, they will be unlikely to click any links you may provide, or even remember the name of your company. It is also very easy to overdo it. In this case, instead of awakening curiosity, the signature will leave a feeling of distaste. Therefore, it is crucial to focus on this aspect first, as it determines the final formatting of the email signature.

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Problems with email signatures in Office 365

Written by Adam

Published on Jan 27, 2017
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Problems with email signatures in Office 365

In Office 365, there are some situations in which your email signatures stop working. Here is a quick access list of the most frequent email signature management problems, with solutions:

Office 365 signatures cannot be edited

Sometimes, when using your Office 365 Outlook on the web (OWA), you might experience a problem when trying to set an email signature for your account. When going through email settings, under Layout menu, the Signature button might be missing. This makes it impossible for users to make any changes to their Office 365 email signatures. The most probable cause is OWA policy blocking this feature. Here is how to fix it:

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