Begin with accessing the email signature settings. The easiest way to do it is to click the New Email button on the ribbon. Then, in the new message window, go to Signature (the Include group) > Signatures.
Now, compose a signature for each account by clicking on the New button, and then setup signatures to each account separately. It can be easily done by:
1. First selecting an email account in the Choose default signature part on the right hand side in the Signatures and Stationery window.
2) After the selection of an email account, choose a predefined signature for this account in New messages and in the following Replies/forwards option.
Please note that for Replies/forwards purposes you can choose a pre-modified (shorter) version of the actual signature for new messages; or even set a completely new one.
3) For the subsequent email accounts please repeat steps 1 and 2.
Having completed all above mentioned instructions, remember to confirm your setup by clicking on the OK button at the bottom of the Signatures and Stationery window.
Well done! You’ve just managed to arrange all specified signatures to your individual email accounts on your Outlook client. But before we go into high-fives there’s one more thing to consider. What if the exact number of your active email accounts on your Outlook exceeds rational amounts? And manually setting up such a number of signatures would be an enormous effort? In that case there are a few solutions that should put you at ease.
First of all, you should try to establish rules on your mail server, which will automatically manage signatures for all outgoing messages (see these tutorials for Exchange 2010, 2013 and Office 365 platforms). If you cannot arrange it yourself, contact your mailbox administrator and ask him / her to fulfil this task if convenient.
Just bear in mind that Outlook and native Exchange Server tools have rather scarce possibilities in terms of modification and general optimization of signatures. The easiest way would be to use third party solutions like CodeTwo Email Signatures On-prem (for Exchange Server SE) or CodeTwo Email Signatures.
Ԍreat article, totally what I was looking for.
What do I select for ZOHO
In our email signature generator? You can leave the default option (Outlook) and the generated signature should be fine for ZOHO.
Doesn’t work. The signature refuses to appear with the specified address, and instead appears only with the primary address
Could you specify the Outlook version you are using? I’ve just tested it in Outlook 2013 and Outlook 365 ProPlus. In both clients, changing the from field, while creating an email, changes the signature to the one assigned for a specific account.
Dear Kamil,
I am also facing the same problem. I have got two mail addresses but signatures are getting linked to only one e-mail and other id is not appearing.
Can you confirm that you have those two email addresses listed in Outlook File > Account Settings > Account Settings > Email? Or are there two separate Outlook profiles you are using?
not able to see shared mailbox e-mail address in dropdown menu under signature
Hi Vivek,
First, here’s a detailed guide written specifically for shared mailboxes. If you don’t see the shared mailbox in the email account dropdown, it might be a permission issue. You might need full access permission for the shared mailbox for it to appear.