Add or edit a personal email signature in Outlook.com

It turns out that setting a personal email signature in the Outlook.com web panel isn’t the same as setting it in Office 365 OWA. Don’t panic though – it’s still pretty easy:

1. Log in to your Outlook.com account, click the small gear icon in the upper-right corner, next to your username and select More mail settings (Fig. 1).

Fig. 1. Gear icon and More mail settings option.

2. On the resulting page click Formatting, font and signature (Fig. 2).

Fig. 2. Formatting, font and signature option in Outlook.com settings panel.

3. Use the Personal signature WYSIWYG editor to compose your rich text signature (Fig. 3). It is even possible to include an image in the signature – the procedure is the same as in the case of inserting an image into an Office 365 OWA email signature.

Fig. 3. A rich text signature created in Outlook.com.

To achieve more advanced effects, you will have to edit the HTML source of your signature. Click the format dropdown menu in the upper-left corner of the signature editor and select Edit in HTML (Fig. 4).

Fig. 4. Accessing the HTML source of an Outlook.com signature.

With basic HTML skills you can create a gorgeous signature, including tables, images and other HTML elements (Fig. 5).

Fig. 5. HTML source of an Outlook.com signature.

Fig. 6. The same signature viewed as rich text.

For an effect similar to the above, use this HTML code (creates a 2 column x 1 row empty table) and fill it in with your details:

<table border="0" cellpadding="10"><tbody><tr>
<td></td>
<td></td>
</tr></tbody></table>

For more information on HTML table formatting go to this page.

4. Click the Save button underneath the Personal signature editor and go back to your Inbox to test the signature. It should be automatically attached to every new email you compose (Fig. 7).

Fig. 7. A signature in a new Outlook.com email.

If your Outlook.com account is connected to an installation of Microsoft Outlook 2010 or 2013, read this walkthrough to learn how to set up your email signature.

Software tip

Need to configure automatic email signatures for multiple Outlooks? Don’t waste time making sure that users followed your guidelines, or going around, setting email signatures for them. Use a 3rd party tool like CodeTwo Email Signatures, which comes with, among others, an easy to use HTML Signature editor and a Template Library full of predefined signature templates. Download the program for free and test it for 30 days.