Images have become a necessity in email signatures. Banners, logos, social media icons… I’m sure you’ve seen dozens of signatures full of those. To include them in your signature, you first need to add them somehow. And that’s where the story of linked and embedded images begins.
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With so many events and event planning companies out there, being able to present your offer in the best way possible & make a good first impression is crucial. That’s where a professional and functional email signature for an event planner might make a difference. Learn a bit about the theory, see our inspirations, and get yourself a signature that will help you and your event stand out in this highly competitive industry.
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An email signature banner is a crucial element of any signature. Marketing banners can promote your campaigns and drive traffic to your landing pages. Explore some of our best examples for some great email signature banner ideas and inspirations. The best part is that all those banner projects are available to edit for free in Canva and can be used in our free email signature designer.
Continue readingToday, we’d like to introduce a new level of customization at mail-signatures.com – professionally designed email signature banners. This is the easiest way to create an email signature banner to use in a professional email signature design. I’ll show you how to edit those banners in Canva, a free online graphic design tool, and then use with our free to use signature templates.
[Update]: This article was last updated on December 13, 2023 with modern email signature examples.
Christmas is arguably the most magical time of the year. The magic happens when you hear Christmas carols, find favorite sweets in Christmas stockings or even see an ugly sweater under the Christmas tree you know arrived from your beloved auntie. The Christmas magic isn’t reserved to the personal life – it infiltrated the business world just as well. How? That’s simple – through special Christmas email signatures! Let’s check some free email signature ideas that can decorate your email correspondence during this festive time.
Tip: For even more choices, go to the Signature templates library where you can find lots of designs to adapt to the festive period by simply adding your own holiday banner. Better still, all the designs are 100% free of charge, no matter if you use them for personal or business purposes. So, if you like them, don’t hesitate to tell your friends about this free source of Christmas signature inspirations!
Need to add some Christmas spirit to your company email signature? Look at the sample email signature ideas below.
Just look at the beautiful banner with a fancy red decoration on a glittering Christmas tree. It just makes you wish the Christmas comes soon! The informative part is just as nice, presenting all the necessary details in a neat & clear way. The gold color, which dominates in this template, perfectly fits black. This means that your email signature is going to look lovely in the dark mode, as well.
Get this free template to bring the festive atmosphere to your emails
Have you expected to get any gifts before Christmas? While not to be found under your Christmas tree, here they come as a selection of free & replaceable banners to customize these two email signature templates:
If you download either of the two templates from the Signature templates library, the banners will be included in the ZIP file for your convenience, as well.
And if you want to get the banners only, simply download this package.
There’s also the third way to personalize your Christmas email signature with the banners – use our free generator. After you choose the desired email signature template, simply paste the banner’s URL in the Graphics section. And if you need more explanations, refer to this section of the generator’s manual. Have fun designing your very own Christmas email signature!
This signature template concentrates on the decorative marketing banner you can use to promote your Christmas offer, while the rest of the signature block is toned down. Such a design makes the template look absolutely well-balanced.
Adjust the template to your needs or download it now
This two-column email signature design is a perfect choice for real Christmas lovers. The little touches, like social media icons in a shape of Christmas balls, make this template special. The elegant vertical banner fits the festive atmosphere.
Click here to edit the signature or download it right away
With this two-column email signature design, you have plenty of room for presenting your company logo, social media icons, and a Christmas marketing banner. Green and red colors, as well as other signature elements, can be modified in the free email signature generator.
Download the signature or edit it with the signature generator
Christmas time is now, so don’t wait too long and simply download one of these email signature templates and use it freely in your corporate emails. Let the Christmas magic come into your professional life as well.
Merry Christmas!
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Email signature surveys, if done right, are one of the best ways to gather customer feedback. And for contemporary businesses, customer feedback is extremely valuable. Fresh opinions give organizations cues whether the path they’ve taken is OK or not. Positive feedback helps you both retain your customer base and win new fans of your brand. On the other hand, negative opinions give you insights into what’s wrong and how you can improve. Interested in collecting email feedback from your customers? Let’s see how to do it right.
To effectively collect feedback, you need to choose a channel that is both trusted by target recipients and lets you reach the largest audience possible. And email has it all.
It’s quite possible that you already use email to handle many different matters from support requests, through products sales and marketing campaigns, to complaints. Consequently, your customers are used to this channel and trust it. You could abuse this trust by mass emailing links to old-fashioned customer satisfaction surveys:
Or you could be smart about it. Below, I’ll show you how to do it right.
Nowadays, collecting feedback isn’t easy. People are usually preoccupied with multiple tasks & in a constant hurry. Most of the time, they don’t care about giving feedback, unless you drive them really mad or offer them some kind of incentive to thank them for their time. Taking those into account, you are most likely to succeed in collecting feedback only if you choose the method that’s the least of a nuisance & time-consuming to your customers – just have a look at this short video:
As you can see, one-click surveys are one of the best ways to go because they are really quick and simple. Apart from that, there are NPS (Net Promoter Score) surveys that also let your customer express their opinion in a matter of seconds, but in a slightly different way. Here, a brief explanation is needed.
With one-click surveys, an email recipient needs to simply click one of the options, usually represented by ‘faces’ or other icons that they can easily relate to their attitude or feelings. A sample survey looks something like this:
An NPS (Net Promoter Score) survey is similar – one click is enough to share your opinion. The difference is that there’s a numeric scale (usually from 0 to 10) to choose from. An NPS design is usually based on numerals, but can also include icons – just like in case of one-click surveys. Here’s an example of an NPS:
When talking about email contents (or body), there are essentially 2 main parts of an email: your message and your signature. In most cases, the message should stay intact to make it easy to focus on. The email signature, on the other hand, is a perfect place to include a one-click survey.
You can approach email signature feedback in two ways:
Here you’ve got an email signature with the simplest form of a one-click survey. Your user doesn’t have to extensively figure out the possible options, but just choose if they ‘like’ or ‘not like’ your service, product, etc. Use this two-option design to provide the easiest experience possible to users and collect only the basic data on the extreme ends of the scale.
This five-option survey added to your email signature might be a good source of more differentiated feedback. In contrast to the previous example, it lets you learn about more moderate as well as neutral feelings of your customers, while still being relatively easy for the email recipients. Use it to get more comprehensive dataset for analysis.
While an NPS survey requires a little bit more engagement on your customers’ part, it gives you even more precise data on the customers’ attitudes. NPS surveying is closely related to measuring customers’ loyalty and should be used for this very purpose.
When you configure a one-click survey or an NPS survey, you might also decide to design a special feedback form customers will see after they click a survey option. Using the form, a customer can optionally share comments about your service, product, organization, etc. Not everyone will add their comments, but those who do, will probably give you precious insights, highlighting the areas for improvement.
While there are a lot of solutions that let you design one-click or NPS surveys, you might be interested in testing a tool that combines top-notch email signature management with email surveying & analytics. CodeTwo Email Signatures 365 is definitely a ‘kill two birds with one stone’ solution that lets you:
You can start testing CodeTwo One-click surveys (and Insights) right now by signing up for a free 14-day trial (no credit card required). With CodeTwo Email Signatures 365, you can manage email signatures, one-click surveys, automatic replies, and more. To learn about all the possibilities, visit the program’s website.
Over the last decade or so, Corporate Social Responsibility (CSR) has come into focus of businesses around the world. It caught everyone’s interest, from small start-ups to large multinational enterprises. This positive trend is not only related to consumers’ becoming more conscious of environmental or social problems, but also to tangible benefits for companies who – more or less successfully – try to integrate CSR initiatives into their business activity.
Apart from the obvious advantages such as helping the environment and the less fortunate, CSR initiatives (as stated above) can bring measurable benefits to businesses that decide to put them into practice. There is a lot of research that backs up the increasing role of CSR in today’s world. For example, on analyzing the 2019 AFLAC CSR survey,1 you can learn that:
What’s more, the trend on the increasing importance of CSR is on the rise, as next generations pay more and more attention to how companies make the environment and society better (41% Millennials vs. 27% Gen-X vs. 16% Boomers).
1 2019 AFLAC CSR SURVEY (accessed on 22.09.2023).
Among a bunch of marketing channels, email is often the one that’s overlooked or underestimated and for no good reason. It is still an important means of communication in business world with a regular employee sending 200 emails a week (10,000 emails a year) on average.
So how to incorporate CSR into your email communications? It’s simple. Use an email signature with a slogan and banner that best conveys your initiatives and ideas. As they say, ‘A picture is worth a thousand words.’ Better still, it’ll be even simpler when you make use of our 100% free email signature inspirations below and our generator to adapt a selected email signature template to your very needs.
One of the 2023 CSR trends are local initiatives led jointly by businesses and local communities. Use one of these two email signature templates to promote activities in which your organization is involved.
Planting trees is a very popular way of helping the environment and, in the end, the humanity. So, why not get involved in a tree-planting initiative and use this green email signature template to show off your commitment and encourage others to join. You can easily link the call-to-action banner to your social media post where you promote a joint tree-planting activity or show a photo coverage of the recently completed one. The overall green appearance of the email signature perfectly fits the idea of an environment-targeted CSR initiative.
Download this free template or personalize it using our email signature generator
This email signature template also fits the idea of environmental activities, but it’s more universal or generic. This banner with a clickable button will do for any eco initiative, like a tree-planting, recycling, water-saving campaign. The elegant color combination of golden and navy blue will not only bring environment-related impressions, but also add a premium touch to your email communication.
Download this universal CSR email signature from our template library or edit it to your liking
Rubbish, garbage, refuse, waste or litter – whatever you call it, it now means serious trouble for the humanity and the nature. Use the following two inspirations to do something about the pollution of the environment by the omnipresent waste.
Waste sorting and recycling are common ways to deal with garbage in the developed countries. Still, it’s a good idea to remind your customers of those good practices or show how you apply them in your organization. Regardless of the purpose, you can earn a reputation of environmentally conscious business, which will do only good for your brand. The neat layout of the informative part in aquamarine and brown colors perfectly complements the banner.
Get this email signature template for free or edit it to match your taste
Are millennials or Gen-Z-ers your target? Do you want to inspire them to do something positive about garbage? Use this eye-catching email signature template combining yellow and blue. Link the ‘industrial,’ call-to-action banner to your blog or social media campaign with tips on managing the waste. The minimalistic informative part with beautiful, circular social media icons is also likely to match the tastes of the younger generations.
Download this call-to-action CSR email signature template or edit it for further adjustments
Now, let’s switch to the more social aspect of CSR. With this generic signature template in various shades of blue, you can easily promote any initiative targeted at those in need – the poor, the hungry, the homeless, etc. You can also personalize the banner with your logo to make the looks and the campaign truly yours. Also, use the space provided to include your photo and make your call more authentic and convincing.
Get this email signature template for free or edit it with our email signature generator
Reducing carbon footprint isn’t a new idea but it hasn’t lost its relevance, either. Use this green-colored, easy-on-the-eye signature template to encourage your email recipients to join in the common cause and to promote your environmental activities. Additionally, make a good use of the upper part of the signature – there’s a plenty of space for your customers or partners to find all the necessary details about you and your company.
Download this CSR-themed email signature or adapt it to your needs free of charge
There’s one more important thing to remember about, that is, being honest with your employees, partners and customers about all you do in terms of CSR. Your words must always go in line with your actions. And it’s easier to achieve that if your CSR plan supports your company’s business activity. Otherwise, you and your organization might face embarrassment and reputation loss, or even end up being accused of greenwashing (showing or branding something as eco-friendly, green or sustainable when this is not the case).
Further reading:
When we think about out of office (OOO/OOF) replies, we often perceive them as simple text messages. Possibly because of how they work in Outlook and other popular email clients. But OOFs can be much more than that. In fact, if configured properly, they can look just as nice as regular emails. In other words, you can use them not only to let others know you’re absent, but also to promote your brand. Let’s see how you can achieve all of that.
In Microsoft 365 (Office 365), you can set up OOF replies in several places or apps. Interestingly, even though your OOFs can be easily synced between those places, their editors offer different formatting options. So, I’ll skip the famous Automatic Replies feature in Outlook that fails to support images or OOF status in Microsoft Teams which lets you configure plain text OOFs only.
If you want more details about setting up OOF messages in Microsoft 365, have a look at this article.
The out of office reply editor in the web version of Outlook offers the widest array of formatting options in Microsoft 365. Apart from styling your font, you can also add links and linked (online) pictures by dragging and dropping them into editor’s window.
While designing your branded OOF reply from scratch gives you more control, it’s probably better to combine you custom text with an attractive, ready-made design prepared in a tool like our free email signature generator. Here’s how it goes:
To ensure consistency, you can share the above instructions with your employees/colleagues. Unfortunately, as your co-workers can freely edit the OOF reply contents on their end, there’s no 100% guarantee that your logo, company colors, etc. will be presented in the same fashion or presented at all to your customers and partners.
This method is interesting, as it allows one person (e.g. an IT admin) to centrally manage OOF replies for all users, while using the advanced HTML formatting. The OOF reply editor in the Exchange admin center can be accessed by going to Recipients > Mailboxes > a user (for whom you want to set OOF up) > Others (tab) > Manage automatic replies.
Essentially, you can follow the instructions from the previous section, remembering that you should choose Microsoft 365 as the email platform (step 6) instead.
While this method looks nice on the surface, in practice, it poses a number of problems:
As you can see, there is no perfect solution in Microsoft 365 that lets you set up nice OOFs in terms of consistency and branding. If the native means fail, the best idea is to turn to 3rd party tools designed specifically to handle professional OOF messages. For example, you can try CodeTwo Autoresponder (an integral part of CodeTwo Email Signatures 365), which is an easy way to:
Autoresponder is a free add-on to CodeTwo Email Signatures 365, world’s #1 cloud software for managing email signatures, legal declaimers, and email marketing campaigns for Microsoft 365 (Office 365), trusted by +110k companies worldwide.
To test CodeTwo Email Signatures 365 (and CodeTwo Autoresponder) without any limitations, start a free 14-day trial (no credit card required) that comes with 100% free customer support to handle all the questions you might have.
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Managing brand image isn’t easy. With thousands of emails sent every day, a company needs to make sure that all of them look perfect. Whether you’re looking to promote your startup or strengthen a well-established brand, you should look for reliable ways to manage your email branding. Learn how to get consistent company email signatures on all devices in your Microsoft 365 organization.
If you decide to use the methods available natively in Microsoft 365, you have the following two options:
With this approach, you can get a company-wide email signature, but due to limitations listed by Microsoft (and extended in this article), your promotion-oriented efforts might eventually turn out futile. For example, your recipients won’t immediately see linked images (e.g. your logo) but only after clicking Download pictures; or your business email signature is likely to go unnoticed because it will be displayed at the very bottom of the email thread. Learn more
As you can see, there’s no easy nor perfect way to set up all aspects of your company email signature with built-in mechanisms.
Being aware of the native limitations, Microsoft recommends using a third-party signature management tool to handle email signatures in the context of a business organization. CodeTwo Email Signatures 365 is the solution you can trust, thanks to:
With CodeTwo Email Signatures 365, you can, for example, easily and quickly configure a unified email signature for your entire organization, on all email clients and devices, including mobiles.
Are you using a mix of email clients like Outlook for Windows/Mac, Outlook on the web (OWA), Mozilla Thunderbird, Outlook for iOS, Gmail for Android, and so on? We’ve got you covered. Do your end-users send emails from PCs, Macs, iPads, Android-based phones, iPhones? No problem at all.
Simply set up CodeTwo Email Signatures 365 to work in server-side (cloud) mode, and next configure a uniform server-side signature for all users in your Microsoft 365 (Office 365). With such a configuration in place, the software will add your signature to every message that is sent from any end user’s email address in your company, no matter if they send it on iPhone or from Outlook for Windows, for example.
This approach is based on the same principles as Exchange Online mail flow rules (signature added in the cloud in transit), but, at the same time, it’s free from all the limitations of this native solution. In other words, it’s a win-win situation. See a step-by-step guide on how to set it up:
Cloud signatures are usually chosen because there’s no way for users to tamper with them, potentially ruining your efforts to ensure consistent branding. But as they are added in transit, your users won’t see them when they send emails. That’s true about native solutions but not about CodeTwo Email Signatures 365!
Once you’ve deployed the CodeTwo Signatures Web Add-in for Outlook, your end users will be able to preview a cloud signature. The add-in can be used in Outlook desktop, mobile and OWA.
You can also go one step further by setting up the combo mode and letting your Outlook users choose which type of signatures they want to use – cloud or Outlook. An example? Let’s assume that your marketing people might want to manually choose a signature that advertises a custom or seasonal offer. No problem – with the add-in, they can do it in Outlook in a few easy steps. After sending the targeted email, they can quickly switch back to the standard signature added in the cloud by using the toggle switch you can see in the picture below. And if you configure cloud and Outlook signatures for the same user, their emails won’t be sent with multiple signatures – CodeTwo Email Signatures 365 is too smart for that. Learn more
Consistent and branded company email signature is a great start, but there are some tips & tricks to make those signatures even better:
If you’re hungry for more email-signature ideas, feel free to visit this website where you’ll find the complete list of interesting use cases.
To learn more about CodeTwo Email Signatures 365, have a look at these video tutorials or consult user’s manual for even more details.
If you haven’t used CodeTwo Email Signatures 365 already, sign up for a free trial and test the tool without any limits for 14 days to see if it meets absolutely all your needs and expectations.
