Author Archives: Łukasz

Prepare for winter holidays with Christmas email signature inspirations

Free 2023 Christmas inspirations for your email signatures

[Update]: This article was last updated on December 13, 2023 with modern email signature examples.

Christmas is arguably the most magical time of the year. The magic happens when you hear Christmas carols, find favorite sweets in Christmas stockings or even see an ugly sweater under the Christmas tree you know arrived from your beloved auntie. The Christmas magic isn’t reserved to the personal life – it infiltrated the business world just as well. How? That’s simple – through special Christmas email signatures! Let’s check some free email signature ideas that can decorate your email correspondence during this festive time.

Tip: For even more choices, go to the Signature templates library where you can find lots of designs to adapt to the festive period by simply adding your own holiday banner. Better still, all the designs are 100% free of charge, no matter if you use them for personal or business purposes. So, if you like them, don’t hesitate to tell your friends about this free source of Christmas signature inspirations!

2023 Christmas email signature inspirations

Need to add some Christmas spirit to your company email signature? Look at the sample email signature ideas below.

Sparkling & golden Christmas

Just look at the beautiful banner with a fancy red decoration on a glittering Christmas tree. It just makes you wish the Christmas comes soon! The informative part is just as nice, presenting all the necessary details in a neat & clear way. The gold color, which dominates in this template, perfectly fits black. This means that your email signature is going to look lovely in the dark mode, as well.

Christmas template: Glitter with gold

Get this free template to bring the festive atmosphere to your emails

Banner gifts just for you

Have you expected to get any gifts before Christmas? While not to be found under your Christmas tree, here they come as a selection of free & replaceable banners to customize these two email signature templates:

A red and green Christmas email signature with a selection of banners
A cool blue Christmas email signature with a selection of banners

If you download either of the two templates from the Signature templates library, the banners will be included in the ZIP file for your convenience, as well.

And if you want to get the banners only, simply download this package.

There’s also the third way to personalize your Christmas email signature with the banners – use our free generator. After you choose the desired email signature template, simply paste the banner’s URL in the Graphics section. And if you need more explanations, refer to this section of the generator’s manual. Have fun designing your very own Christmas email signature!

Balanced design

This signature template concentrates on the decorative marketing banner you can use to promote your Christmas offer, while the rest of the signature block is toned down. Such a design makes the template look absolutely well-balanced.

Christmas email signature template with well-balanced design

Adjust the template to your needs or download it now

All-Christmas email signature

This two-column email signature design is a perfect choice for real Christmas lovers. The little touches, like social media icons in a shape of Christmas balls, make this template special. The elegant vertical banner fits the festive atmosphere.

A two-column 100% Christmas email signature template

Click here to edit the signature or download it right away

A practical touch to the holiday season

With this two-column email signature design, you have plenty of room for presenting your company logo, social media icons, and a Christmas marketing banner. Green and red colors, as well as other signature elements, can be modified in the free email signature generator.

A practical Christmas email signature template

Download the signature or edit it with the signature generator

Enjoy your holiday season!

Christmas time is now, so don’t wait too long and simply download one of these email signature templates and use it freely in your corporate emails. Let the Christmas magic come into your professional life as well.

Merry Christmas!

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How to promote your CSR initiatives with an email signature

Promote your CSR activities in email communications

Over the last decade or so, Corporate Social Responsibility (CSR) has come into focus of businesses around the world. It caught everyone’s interest, from small start-ups to large multinational enterprises. This positive trend is not only related to consumers’ becoming more conscious of environmental or social problems, but also to tangible benefits for companies who – more or less successfully – try to integrate CSR initiatives into their business activity.

Why CSR counts?

Apart from the obvious advantages such as helping the environment and the less fortunate, CSR initiatives (as stated above) can bring measurable benefits to businesses that decide to put them into practice. There is a lot of research that backs up the increasing role of CSR in today’s world. For example, on analyzing the 2019 AFLAC CSR survey,1 you can learn that:

  • 77% of American consumers feel motivated to buy from companies involved in CSR,
  • 68% of the consumers would recommend a CSR-involved business to others, or
  • 49% of the consumers (vs. 37% of them) claim making the world a better place should be more important for a company than making money for its stakeholders.

What’s more, the trend on the increasing importance of CSR is on the rise, as next generations pay more and more attention to how companies make the environment and society better (41% Millennials vs. 27% Gen-X vs. 16% Boomers).

1 2019 AFLAC CSR SURVEY (accessed on 22.09.2023).

Why and how to promote CSR in email communications?

Among a bunch of marketing channels, email is often the one that’s overlooked or underestimated and for no good reason. It is still an important means of communication in business world with a regular employee sending 200 emails a week (10,000 emails a year) on average.

So how to incorporate CSR into your email communications? It’s simple. Use an email signature with a slogan and banner that best conveys your initiatives and ideas. As they say, ‘A picture is worth a thousand words.’ Better still, it’ll be even simpler when you make use of our 100% free email signature inspirations below and our generator to adapt a selected email signature template to your very needs.

CSR email signature inspirations

Let’s be proactive to save the Earth

One of the 2023 CSR trends are local initiatives led jointly by businesses and local communities. Use one of these two email signature templates to promote activities in which your organization is involved.

Inspiration 1

Planting trees is a very popular way of helping the environment and, in the end, the humanity. So, why not get involved in a tree-planting initiative and use this green email signature template to show off your commitment and encourage others to join. You can easily link the call-to-action banner to your social media post where you promote a joint tree-planting activity or show a photo coverage of the recently completed one. The overall green appearance of the email signature perfectly fits the idea of an environment-targeted CSR initiative.

Email signature template to promote tree planting activities

Download this free template or personalize it using our email signature generator

Inspiration 2

This email signature template also fits the idea of environmental activities, but it’s more universal or generic. This banner with a clickable button will do for any eco initiative, like a tree-planting, recycling, water-saving campaign. The elegant color combination of golden and navy blue will not only bring environment-related impressions, but also add a premium touch to your email communication.

Elegant & universal CSR email signature template

Download this universal CSR email signature from our template library or edit it to your liking

Don’t just talk (about) rubbish – act!

Rubbish, garbage, refuse, waste or litter – whatever you call it, it now means serious trouble for the humanity and the nature. Use the following two inspirations to do something about the pollution of the environment by the omnipresent waste.

Inspiration 1

Waste sorting and recycling are common ways to deal with garbage in the developed countries. Still, it’s a good idea to remind your customers of those good practices or show how you apply them in your organization. Regardless of the purpose, you can earn a reputation of environmentally conscious business, which will do only good for your brand. The neat layout of the informative part in aquamarine and brown colors perfectly complements the banner.

Email signature template promoting waste recycling initiatives

Get this email signature template for free or edit it to match your taste

Inspiration 2

Are millennials or Gen-Z-ers your target? Do you want to inspire them to do something positive about garbage? Use this eye-catching email signature template combining yellow and blue. Link the ‘industrial,’ call-to-action banner to your blog or social media campaign with tips on managing the waste. The minimalistic informative part with beautiful, circular social media icons is also likely to match the tastes of the younger generations.

Email signature template to promote CSR among the young

Download this call-to-action CSR email signature template or edit it for further adjustments

Help the less-fortunate

Now, let’s switch to the more social aspect of CSR. With this generic signature template in various shades of blue, you can easily promote any initiative targeted at those in need – the poor, the hungry, the homeless, etc. You can also personalize the banner with your logo to make the looks and the campaign truly yours. Also, use the space provided to include your photo and make your call more authentic and convincing.

Email signature template to promote social CSR initiatives

Get this email signature template for free or edit it with our email signature generator

There’s always carbon footprint to reduce

Reducing carbon footprint isn’t a new idea but it hasn’t lost its relevance, either. Use this green-colored, easy-on-the-eye signature template to encourage your email recipients to join in the common cause and to promote your environmental activities. Additionally, make a good use of the upper part of the signature – there’s a plenty of space for your customers or partners to find all the necessary details about you and your company.

Email signature that promotes reducing carbon footprint initiatives

Download this CSR-themed email signature or adapt it to your needs free of charge

Be true about your CSR activities

There’s one more important thing to remember about, that is, being honest with your employees, partners and customers about all you do in terms of CSR. Your words must always go in line with your actions. And it’s easier to achieve that if your CSR plan supports your company’s business activity. Otherwise, you and your organization might face embarrassment and reputation loss, or even end up being accused of greenwashing (showing or branding something as eco-friendly, green or sustainable when this is not the case).

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How to set up consistent & branded out of office replies?

How to set up out of office email signature

When we think about out of office (OOO/OOF) replies, we often perceive them as simple text messages. Possibly because of how they work in Outlook and other popular email clients. But OOFs can be much more than that. In fact, if configured properly, they can look just as nice as regular emails. In other words, you can use them not only to let others know you’re absent, but also to promote your brand. Let’s see how you can achieve all of that.

How to configure OOF messages in Microsoft 365

In Microsoft 365 (Office 365), you can set up OOF replies in several places or apps. Interestingly, even though your OOFs can be easily synced between those places, their editors offer different formatting options. So, I’ll skip the famous Automatic Replies feature in Outlook that fails to support images or OOF status in Microsoft Teams which lets you configure plain text OOFs only.

If you want more details about setting up OOF messages in Microsoft 365, have a look at this article.

Automatic replies in Outlook on the web (OWA)

The out of office reply editor in the web version of Outlook offers the widest array of formatting options in Microsoft 365. Apart from styling your font, you can also add links and linked (online) pictures by dragging and dropping them into editor’s window.

While designing your branded OOF reply from scratch gives you more control, it’s probably better to combine you custom text with an attractive, ready-made design prepared in a tool like our free email signature generator. Here’s how it goes:

  1. Sign in to Outlook on the web (OWA) with your Microsoft 365 work account.
  2. Access the automatic reply settings by clicking the cogwheel in the top right corner of the screen and going to Mail > Automatic replies.
  3. Enable the automatic replies with the toggle button and select the Send replies outside your organization checkbox.
  4. Type your custom message – you can use the same message for OOFs sent inside and outside your organization.
Configuring out of office reply in Outlook on the web (OWA).
  1. Now, browse to our email signature generator.
  2. Set your email platform to Outlook 365 (step 1) and choose a signature template (step 2).
  3. Edit your details in the Personal Data and Company Data sections – the signature’s design will change in real time.
Setting up basic options in the free email signature generator at
  1. In the Graphics section, you can change the default logo & other images by inserting their URLs. You can learn more about it, from this article.
  2. Configure settings in other sections – if you need help, refer to the generator’s user manual.
  3. Finally, click Apply your signature at the bottom and Copy to get the contents of your OOF reply branded signature.
  4. Next, go back to the auto reply settings in Outlook on the web (OWA) and paste your branded signature below your OOF custom text. It’s a good idea to use the signature in auto replies sent outside your organization only.
Adding a branded email signature to the out of office message in Outlook on the web (OWA).
  1. Save your changes by clicking Save. It’s best to specify the period of sending OOF replies.

To ensure consistency, you can share the above instructions with your employees/colleagues. Unfortunately, as your co-workers can freely edit the OOF reply contents on their end, there’s no 100% guarantee that your logo, company colors, etc. will be presented in the same fashion or presented at all to your customers and partners.

Automatic replies in the Exchange admin center (Admins only)

This method is interesting, as it allows one person (e.g. an IT admin) to centrally manage OOF replies for all users, while using the advanced HTML formatting. The OOF reply editor in the Exchange admin center can be accessed by going to Recipients > Mailboxes > a user (for whom you want to set OOF up) > Others (tab) > Manage automatic replies.

Essentially, you can follow the instructions from the previous section, remembering that you should choose Microsoft 365 as the email platform (step 6) instead.

Centrally setting up Out of office reply in the Exchange admin center (EAC).

While this method looks nice on the surface, in practice, it poses a number of problems:

  • Lots of additional work for a person managing the OOFs on a daily basis.
  • No support for placeholders (aka AAD attributes) in Microsoft 365 – all personal details need to be entered manually for each user.
  • HTML & CSS coding skills required if you want to format OOF replies in any way.
  • Frequent problems with formatting across email clients – you might end up with an OOF similar to the one shown below.
Broken formatting of a native OOF reply.

CodeTwo Autoresponder for Microsoft 365

As you can see, there is no perfect solution in Microsoft 365 that lets you set up nice OOFs in terms of consistency and branding. If the native means fail, the best idea is to turn to 3rd party tools designed specifically to handle professional OOF messages. For example, you can try CodeTwo Autoresponder (an integral part of CodeTwo Email Signatures 365), which is an easy way to:

  • centrally set up OOF messages for a single user, group of users, or entire organization,
  • freely design them visually or using HTML to ensure 100% customization and branding, regardless of your use case,
  • enjoy consistent and tamper-free OFF replies, where you’re responsible for the entire design or you let your users activate OOF replies by themselves & fill in only basic information like OOF period, substitute name, etc.
  • use numerous conditions & exceptions to send different OOFs, depending on sender, recipient, domain, time period, etc.
  • use the Scheduler to automatically start and stop sending OOFs,
  • and more.
Consistent and branded OOF reply configured partially by end users in CodeTwo Email Signatures 365.

Autoresponder is a free add-on to CodeTwo Email Signatures 365, world’s #1 cloud software for managing email signatures, legal declaimers, and email marketing campaigns for Microsoft 365 (Office 365), trusted by +110k companies worldwide.

To test CodeTwo Email Signatures 365 (and CodeTwo Autoresponder) without any limitations, start a free 14-day trial (no credit card required) that comes with 100% free customer support to handle all the questions you might have.

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