Mailto links are hyperlinks which let you automatically open the default email client with a predefined recipient already typed in. Not everyone knows that in addition to the recipient, you can also define the subject, email body and cc fields of the new message. This lets you create contact links which make it easier to communicate with you. In this article, I’ll show you why it’s worth using mailto links in the first place, how you can use them and what their syntax is.Continue reading
Windows 10 Mail app is a lightweight email client which comes with Windows 10. While it’s not nearly as advanced or popular as Outlook, or Thunderbird, it gets its job done and has a fair share of users. Up until recently, it wasn’t possible to format email signatures in the Mail app the way you’d like. Fortunately, now you can add a great looking HTML email signature to your email instead of using the default “Sent from Mail for Windows 10”, or a sad, plain text signature.
Design a good HTML email signature
One of the tricks to having email signatures which look the same (or at least very similar) across email clients is using tables and in-line HTML styles. Unfortunately, Windows 10 Mail app only has a basic email signature editor which doesn’t let you do much formatting. If you want your signature to include your name, basic contact info and a logo, simply pasted in a single column, then there’s no need to worry. However, if apart from contact details, you’d like to add social media buttons and format the whole thing in a pleasant way, you will need to design your email signature in another editor and then paste it to the Mail app for Windows 10.
The easiest way to create a good-looking email signature is to use our free email signature generator or download one of our free email signature templates. If you are using the generator, just leave the default email platform (Outlook) and follow the guidelines in the tool to make your own HTML email signature. When you apply your signature, and copy the signature to clipboard, you can start adding it to Windows 10 Mail app.
If you want to roll up your sleeves and create an HTML email signature from scratch, here are some articles which can help you get this done:
Once you have your HTML email signature ready and copied to clipboard, it’s time to set it up in the Mail app.
Add an HTML email signature to Windows 10 Mail app
The process is pretty straight-forward. Mind that this email client doesn’t allow you to use multiple email signatures or different signatures for replies and forwarded messages.
I’m using Windows 10 Mail Version 16005.12827.20560.0 configured with a Microsoft 365 account. Although the Inbox looks a bit differently for Gmail and Outlook.com accounts configured in Windows 10 Mail app, I’ve tested it and email signatures are configured exactly the same for both email services.
- First, you need to launch your Windows 10 Mail app:
- Go to Settings (the ⚙ icon at the bottom) and choose Signature from the menu on the right side of the window:
- This opens the signature editor in Windows 10 Mail app. Make sure that the Use an email signature option is On and that the drop-down points to the right email account, if you have more than one configured. The editor has some basic formatting options available and the default “Sent from Mail for Windows 10” signature is already set up. Delete that text and paste your email signature (Ctrl+A, followed by Ctrl+V should to the trick, provided you have copied the signature to the clipboard).
- Once your signature is in the editor, you can make some adjustments. Check for typos, see if links work correctly. As you can see below, your signature might not fit entirely into the tiny editor pane, so let’s check how it looks in an actual email.
- When you create a new email (or reply or forward an existing one) the signature will be there just the way you wanted it to be:
After you set up your signature in the Mail app in Windows 10 (or any other email client), it’s best to send an email with your signature to yourself first to see if your images look well and if there are no formatting issues.
How to handle email signatures company-wide
Setting up an email signature for a single email client is not that hard, especially when you use a well-crafted template as your starting point. The thing is different when you think about email signatures on a company level. Companies that care about their brand identity and visual identity need to unify their email signatures. This will allow them to build their brand with one of the most commonly used communication channels – emails.
While manual deployment of unified email signatures is possible, it’s not easy to set up or maintain. Especially when employees can use various email clients and devices for email communication.
That’s why we came up with tools for email signature management which make designing and deploying email signatures for the whole company a child’s play, saving you a lot of time and resources.
Have you updated your email signature because of the covid-19? After seeing thousands of coronavirus-related newsletters and articles, you may be wondering if it’s a good idea to make any changes to your signature template. The answer is simple: it is. The article below shows some email signature ideas. Get inspired and adapt your email signature to the increasing home office situation caused by coronavirus. You won’t save the world just by updating your email signature, but you can make a difference, one email at a time.
Why change your signature?
There are quite a few reasons to change your signature now. With many companies switching to remote work, email communication becomes even more frequent. It’s quite natural to have a larger number of recipients. That’s why you may (and should) use your email signatures to include important information.
You can use this opportunity to, for example, spread good health practices, highlight your preferred contact method or share good news we all need right now.
Apart from that, if you don’t refresh your signatures’ design from time to time, it gradually becomes less and less visible. Even changing your banner can make your recipients more interested in what you want to share. Now is a good time to revisit your design.
Ideas on how to change your signature
Include informational banners
To help #flattenthecurve, one of the highest priorities is to stay well-informed and follow directions of health authorities. Limiting the spread of the virus can save health and lives. If you want to help and show that you care, include an informational banner in your email signature. It can make a difference.
CodeTwo provides free animated banners with the most important guidelines to follow during the coronavirus outbreak. Various designs make it easy to implement such a banner in your email signature. Including such an image and linking it to the official WHO page can help people stay informed, safe and, not least important, panic-free. Download free banners.
We also designed two sets of email signature designs with informational banners that you can use:
- Help #FlattenTheCurve with free COVID-19 email signature templates
- Stay healthy at home during lockdown – email signatures with self-care tips
Our email signature templates are completely free for both business and personal use. Add your branding and they are ready to go.
Keep your customers informed
Ways to limit the spread of the virus is not the only piece of information you should transmit to your recipients. Your customers will look for information on how you manage to continue providing your services.
If you change the way your business operates, make any changes to when your offices are open, launch additional services or limit accessibility of your offices – email signature is a perfect place to mention it. Most customers want to be informed if your business is operating as usual, or if there are any changes. Linking to a landing page which provides more information should satisfy any interested customer.
Before you launch your new campaigns, a word of advice. Building your brand or offerings on the current situation is a double-edged sword. You don’t want your brand to be associated with the “benefiting on human disaster” phrase.
Still, if you offer services or products which can help during these troubling times, a promotional banner is a good idea. After all, people look for such products and services more than ever. If you create content or take any other actions to help limit the spread of coronavirus, linking to your blog or related page might help more people reach this information.
Link to the preferred contact method
It’s crucial to highlight the contact channel which is best for reaching you. If you provide demos online, consider adding a scheduling link to your email signature. If you prefer your customers reaching out at WhatsApp, add a link to WhatsApp chat. It is also possible to create a scheduling or chat link to Teams by using deep links, or add Zoom meeting invitations to your signatures.
Here, at mail-signatures.com, we all wish you and all your near and dear ones the best of health. Stay home if you can and follow the health guidelines and lifestyle recommendations mentioned above to stay safe and keep yourself in shape.
If you want to do your part to help #FlattenTheCurve, you can use our free email signature templates. They include dedicated static and animated banners with WHO-based guidelines on how to help limit the spread of coronavirus. Click the links below to get more info about each COVID-19 email signature template, download it or customize it using our free email signature generator. Either way, you’ll get instructions on how to implement the selected signature in the most common email clients and platforms.Continue reading
Are short email signatures, sometimes called email signature lines, a good choice if you care about branding in your everyday email communication? In this article, I’ll try to explain why, how and when it’s better to use a compact email signature layout instead of a sophisticated, complex signature template.Continue reading
Is there really anything special about email signatures for lawyers or attorneys? Actually, there is. Email signatures are like your digital business cards, only they tend to last longer than their paper equivalents. Lawyers send a considerable number of emails all the time and if their signature isn’t perfect, their reputation is at stake. If you want to learn how to design a good email signature for an attorney or see a sample lawyer’s email disclaimer, read on.Continue reading
Adding rounded corners to images is a good way to make them stand out. Round pictures and avatars are gaining popularity in UI design but are not so common when it comes to the sender’s photo added to email signatures. This article presents how to add rounded corners to any image in an HTML email and when it might be better to avoid them.Continue reading
Are you looking for an easy way to design an email signature without having to edit any HTML code directly? No matter if you want to create your own, personal email signature, or design a corporate email signature for your company or clients, this article will show you how to create a professional email signature online – quickly, easily, and for free!Continue reading
Dedicated Halloween email signatures – who would do that, right? That’s the first thing that comes to mind for most people. The thing is, those Halloween-themed signatures work so well in email marketing that it’s scary. If you want to boost your sales and make the most of the Halloween season, read on for scary email signature inspirations and ideas.Continue reading