Instead of adding email signatures individually for every user in your company, you can add them automatically for the whole organization. Email platforms such as Exchange Online (Office 365) and Exchange on premises allow admins to create company-wide email signatures via mail flow rules. These native solutions, however, have several limitations, such as:
Best alternative: email signature software
Email signature management tools can help you overcome these limitations and add some extra features, too. See a 1-minute video with top 10 reasons why companies use email signature software:
With the right signature manager, you can change email signatures used by your company so they are no longer an element that provides basic contact information but instead become a powerful branding and marketing tool.
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CodeTwo Email Signatures 365
Works with: Microsoft 365 / Office 365 (Exchange Online) and all email apps
Centrally managed Microsoft 365 email signatures and legal disclaimers in messages sent from any mail client or device. This revolutionary cloud solution is the only signature management software fully certified by Microsoft. It lets you stay in charge of your company’s email branding without the need of setting anything up on end users’ devices. The program’s main features are:
CodeTwo Email Signatures On-prem
Works with: Exchange Server Subscription Edition (SE) and all email apps
Manage email signatures and disclaimers for the entire Exchange organization from one place. Take full control of email signatures, no matter what client or device is used to send emails. Once installed on the server, the tool adds signatures based on user-defined rules and provides email flow management features useful for every Exchange Server administrator. The program’s functionalities include:
