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7 thoughts on “Business email signatures – best practices

  1. Kelly Dafor

    I would add to a best practice, is to have head shots similar to the ones in the examples above and not a picture of your favorite football team, your dog, or a Disney character.

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  2. J

    It seems redundant to have your email address listed as part of your signature…
    You just sent them an email. Why do you need to give them your address?

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    1. Kamil Glaser

      You certainly do not need to include the email address, but there are a few reasons to do this. The most important is that when someone forwards your message, most email clients do not include your email address anywhere. Furthermore, your email signature can include another address, for example, a common “sales@your-organization.com”. This way, if someone has an urgent matter, they can use all means necessary to reach your organization, especially when you are out of office.

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    1. Kamil Glaser

      It depends solely on your preferences. In most cases, visuals are added before the signature. This way, the visual will look like an integral part of your email. Usually, the area below your signature is where disclaimers are added. That said, I do not see a reason not to change this default setting.

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