Signature tools

for organization-wide signature management

Tools for central email signature management

Instead of adding email signatures individually for every user in your company, you can add them automatically for the whole organization. Email platforms such as Exchange Online (Office 365) and Exchange on premises allow admins to create company-wide email signatures via mail flow rules. These native solutions, however, have several limitations, such as:

  • Email signatures are not inserted directly under the latest reply/forward in an email conversation thread.
  • Images in email signatures are sent as message attachments.
  • There’s no HTML editor to design, preview and test your signature.
  • Email signatures are not visible in the Sent Items folder of your email client.

Email signature management tools can help you overcome these limitations and add some extra features, too. With the right signature manager, you can change email signatures used by your company so they are no longer an element that provides basic contact information but instead become a powerful branding and marketing tool.

Choose your email platform

Office 365 (Exchange Online)
Exchange Server

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CodeTwo Email Signatures for Office 365

Works with: Office 365 (Exchange Online) and all email clients

Centrally manage Office 365 email signatures and legal disclaimers in messages sent from any mail client or device. This revolutionary cloud solution lets you stay in charge of your company’s email branding without the need of setting anything up on end users’ devices. The program’s main features are:

  • Organization-wide management of email signatures regardless of the email client or device
  • Full support for mobile devices
  • Signatures added server-side or directly to Outlook
  • Easy setup of graphics and social media links in email signatures
  • Aid in boosting email marketing campaigns
  • Signatures added right under the latest reply/forward in a conversation thread
  • Server-side signatures visible while typing an email and in Sent Items
  • Office 365 user photos automatically added to signatures
  • Delegation of email signature management rights to non-IT staff
  • Safe cloud technology based on Microsoft Azure
  • Multiple service geolocations worldwide
  • And more.

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CodeTwo Exchange Rules

Works with: Exchange Server and all email clients

Manage email signatures and disclaimers for the entire Exchange organization from one place. The program allows you to take full control of email signatures no matter what email client or device is used to send emails. Once installed directly on the server, this email signature management tool adds email signatures according to user-defined rules.

  • Centrally managed email signatures and disclaimers in Exchange 2019/2016/2013/2010/2007
  • All email clients supported, including mobile devices
  • Easy management by using email signature rules
  • Signatures visible in Sent Items
  • social media icons included in the signature template library
  • Signatures directly under the latest reply or forward message in a thread
  • Email signatures can be managed bydelegated non-IT users
  • And more.

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CodeTwo Exchange Rules Pro

Works with: Exchange Server and all email clients

The program offers all the advanced email signature related features of the standard version, but also adds some email flow management features useful for every Exchange Server administrator. The program’s functionalities include:

  • Central management of email signatures and disclaimers
  • Support for all email clients and mobile devices
  • Email flow control according to rules
  • And all other features of CodeTwo Exchange Rules
  • Attachment control and compression
  • Advanced email forwarding, rerouting and auto responding
  • Data loss protection features
  • Ability to remove, mask or replace sensitive content
  • And more.

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