[Update]: This article was last updated on June 5, 2024 with the next Microsoft 365 signature problem, appearing mostly in the new Outlook for Windows and rarely in Outlook on the web.
In Microsoft 365 (or Office 365, if you like the old name better), there are some situations in which your email signatures stop working. Here is a quick access list of the most frequent email signature management problems, with solutions:
- Broken email signature formatting
- Email signature breaks after pasting it in signature settings
- A new email signature cannot be set up or missing email signatures
- Double email signatures in Microsoft 365
- Microsoft 365 signatures cannot be edited
- No images in Microsoft 365 email signature
- Double spacing in email signature block
- Microsoft 365 email signature grayed out
- Email signatures don’t show up directly under replies or forwards
- Microsoft 365 email signatures are not displayed in Sent Items
