Tag Archives: multiple signatures

How to use multiple email signatures in Outlook?

Multiple email signatures in Outlook seem to be a very useful invention. Why? Firstly, you may need them when sending emails from different email accounts in Outlook. This is a quite common practice when working for more than just one company. Secondly, you may need to respond to some emails as a member of a certain business team or on behalf of that team – it’s not hard to guess that you would need to use different email signatures depending on the recipients. Finally, you may opt to use different signature for internal and external emails – a simple one (for internal messages – it may just include first name, last name, title and phone fields) and an extended one (for external emails – it will contain all contact details, images, logos, etc.).

Let’s then find out how to create multiple email signatures in Microsoft Outlook!

Multiple email signatures in Outlook.

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How to set up multiple signatures in Gmail

By default, Gmail (or Google Mail) allows for applying only one signature to your new email messages or replies. Although this solution seems to be sufficient when private correspondence is taken into account, it is not necessarily a desirable scenario in case of business communication.

If you have already had a chance to work with Microsoft Outlook, you perhaps noticed that it offers a convenient option of using multiple signatures that can be selected depending on a situation. In this article, you will find out how to achieve a similar effect in Gmail.
The tricky part of the setting is that you need to activate a Gmail extension called Canned Responses. As soon as the Canned Response lab is active, you will be able to create and save as many new signatures as you need.

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