Tag Archives: mail flow rules

How to create company-wide email signatures and disclaimers in Office 365

How to create company-wide email signatures and disclaimers in Office 365

[Update]: This blog post was first published on July 7, 2016. It was updated to reflect the changes introduced in the new Exchange admin center.

In this article, you can find out how to set up your own server-level automatic email signature or disclaimer in Office 365. Like most of today’s email signature solutions, it supports HTML content such as tables, images and font formatting, but in contrast to e.g. Google Workspace (G Suite), it also allows for automatic personalization of individual signatures. However, there is no option to e.g. insert the signature directly below the latest reply/forward, or preview it in the user’s mailbox.

The following article describes how to set up a global email signature in Office 365. If you prefer the video format to the text-and-screenshot-based one, go to this blog post instead.

How to set up an email signature in Office 365

The steps below show how to set up a global email signature in the Exchange admin center (EAC).

  1. Log in to the Exchange admin center using an Exchange Online administrator account. Continue reading

How to have an Office 365 email signature inserted only into new emails?

[Update]: This blog post was updated on January 31, 2020.

Do your email signatures pile up at the bottom of your conversation threads? Well, I have the bad news and the good news for you. The bad news is that this is the default setup for Office 365 email signatures. The mail flow rule can insert email signatures at the very top or the very bottom of the whole email thread. The good news is that there are ways to work around it. Let’s get right into this.

Signature inserted only into new emails

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How to automatically remove emojis from emails on Exchange Server?

Most people think that emoticons are a necessity in everyday mail communication, whereas some purely treat them as a mean to undermine their professional credibility. And consequently, attempt to sustain their inbound mail communication in more formal style. Unfortunately, Exchange Server platform does not provide sufficient tools to filter out or replace unwanted strings of signs, and establishing new rules in mail flow does not really solve the issue. The only way through is to use a third party solution.

CodeTwo Exchange Rules Pro is a centrally managed tool that tackles email flow control on Exchange. Its main service is directly deployed on a server communication pipeline and requires only a few touches from an administrator to be configured and start working. This fully packed toolbox allows users to swiftly modify incoming and outgoing messages by simply setting up appropriate rules. Creating a rule to eliminate emoticons from your Exchange mail is a piece of cake. Just check this out:

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