Tag Archives: exchange admin center

How to create company-wide email signatures and disclaimers in Office 365

Below you will find details on what you have to do to set up your own server-level automatic email signature or disclaimer using the built-in Office 365 tool.

A little info about the tool: like most today’s email signature solutions, it supports HTML content such as tables, images and font formatting, but In contrast to e.g. Google Apps for Business, it also allows for automatic personalization of individual signatures.  Limitations include no option to insert the signature directly below the latest email reply or forward and lack of preview on the end-user’s side (learn more…).

Steps to set up an email signature policy in Office 365:

  1. Log in to the Office 365 portal using an Exchange Online administrator account and access the Microsoft 365 admin center as shown in the below image:

    Accessing the Office 365 admin center

  2. Expand Admin centers and click Exchange.

    Office 365: Accessing Exchange admin center
    Fig. 1. The Exchange option in the Microsoft 365 admin center menu.

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How to set up email signatures on Exchange Server 2013

Steps to set up email signatures on Exchange 2013:

  1. Access your Exchange admin center. To do this open an internet browser and in the address bar type:

    https://localhost/ecp or https://<CASServerName>/ecp

    (where <CASServerName> is your Client Access Server computer name) and log in using domain Administrator credentials.

  2. Go to mail flow, rules to arrive at the Exchange 2013 transport rules’ editor.

    Exchange 2013 transport rules' editor

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