For some people,
animated gifs are the essence of the Internet – before them, there was nothing
of interest. Gifs have opened our eyes to the magic of ultra-cute, animated
kittens, memes and epic fails, to mention a few. But apart from those highly
popular and reusable gifs, there is another type of gifs – simple animations
which in the business world could be deemed as professional.
How about pasting them into email signatures then? Thanks to our atavistic predator instinct, nothing grabs our attention as much as a moving objects next to a static background (that is, regular email content). Animated gifs seem like they are crafted for this purpose exactly. Be careful though, as the line between “attention-grabbing” and “extremely annoying” is finer than you might think.
Are you using Microsoft Teams? Advertised as “the hub for teamwork in Office 365”, in most cases it allows employees to communicate and collaborate with high efficiency. And there is more than one way to direct your co-workers to this channel, to make communication even more seamless. The secret is to use deep links.
Deep links can make both your email signatures and Teams even more useful. You don’t know what deep links are? I’ll be happy to explain.
Emoji have successfully invaded our communication. You are more likely to see conversations composed of emoji only than with no emoji at all. Social media are so overflowing with different variants of smiley faces and other small images that posts without them seem weird. It’s only natural that this lovely virus has spread to email communication, as well. This includes email signatures in particular. Read on if you want to learn how to add emoji to email signatures.
But first, let’s see how emoji fit into professional communication.
You might wonder how direct image links or direct URLs are related to email signatures. If you can use an embedded image, you do not have to worry about any links. However, linked images have some upsides (for example, they don’t increase the email size. What is more, there are situations in which linked images are the only available option. To add a linked image, you need a direct URL to it.
Nowadays it is quite hard to find at least one smartphone or tablet which is not equipped with a high-resolution display or, in the case of Apple’s devices, the so-called “Retina display”. Also, more and more laptops are getting these onboard. The real power of a high-resolution screen is that it displays the same area as a conventional screen, but uses up to three times more pixels to do so.
This approach gives ultimate sharpness and depth to everything you can see on your display. The same applies to email signatures. You may have already noticed that images with low pixel density appear a bit blurry on high-resolution displays. And if we zoom in a little bit more – they just look really bad.
There has been an ongoing discussion on the matter. “Why should I add my email address to my signature?” is a recurrent question, whenever email signatures are discussed. Below, we state a few reasons why you should consider adding the email address to your email signatures.
Having an email address in email signatures might seem redundant. After all, when you send an email, your recipients would click the reply button, rather than look for the email address in the signature. However, there are some valid reasons to add that email address to your footers.
With a new year, we welcome new trends in email signature design. In 2018, to make appealing and professional signatures, we still look for simplicity and visual harmony. However, you will also get some concepts in signature design that become more and more popular like one-click surveys. Let’s then see some spicy examples of the best email signature design for 2018.
Simplicity is still the queen. It makes the signature look classic and professional. You should not make the signature overloaded with contact details. Or with graphical elements. These, in fact, can turn the signature into a real disaster if not used moderately. The simplicity would be especially appreciated in business correspondence. Let me present some examples of signatures that stick to the rule “the less, the better”.
This email signature is the best example of what really simply signature should look like. Only basic contact details, no images or photos. The perfect choice for those who appreciate minimalism.
At first glance, email signatures may not seem that important, especially if you compare them with other things going on in your company. But if you delve deeper into this, you will find out that email signatures play a significant role when it comes to marketing, branding or maintaining a good relationship with your customers. What is more, disclaimers added to these email signatures may also prevent you from legal issues. Keep in mind that even the best-written email may not do its job if you are not confident enough about the company you are dealing with, so gaining a client’s trust should be a priority for each employee in your company. Certainly, a fine-looking email signature that contains useful information is a nice try to make a good impression. And if you combine a fine-looking signature with an attractive marketing banner, the results may surpass your expectations.
Christmas email signatures are one of the most popular seasonal signatures. Nothing strange here, the holiday mood starts well before actual Christmas date. And because your email signature is the beating heart of your professional correspondence, holidays are the perfect moment to refresh your email signature design.
There is not much time left before the big date, so if you too want to send great Christmas-themed emails, you have to finish your signature project real quick. Let me show you how to design your perfect Christmas email signature, quickly and easily.
Has the release of your email signature turned into a damp squib after you realized that all the new items pile up at the bottom of your conversation thread? Well, I have the bad news and the good news for you. The bad news is that this is the Office 365 email signature default setup. The rule is capable of inserting signatures at the very top or the very bottom of the whole thread only. The good news is that there are ways to work around it and one of them can benefit you with a lot more than just an easy solution to this problem. Let’s get right into this. Continue reading →