Tag Archives: email signature

How to automatically add email signatures to replies in Office 365?

When it comes to Office 365 email signatures, you may want to have different variants for different purposes. It is a common practice to create two signatures for the same sender – one with full contact details and graphics, and one with less details and less or no graphics. The first signature applies only when you send your first email. The next signature is added only when continuing a conversation within the same email thread. Such a setup keeps email threads readable, but with necessary contact details always at hand.

Surprising as it may be, the native Office 365 signatures defined via mail flow rules cannot help you here. Office 365 makes email signatures land at the bottom of an email thread and lets you only use the same email signature design for both new messages and replies. In this article, you will find out how to have such signatures added automatically in Office 365 by using a third-party email signature manager, CodeTwo Email Signatures for Office 365.

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Animated gifs in email signatures

For some people, animated gifs are the essence of the Internet – before them, there was nothing of interest. Gifs have opened our eyes to the magic of ultra-cute, animated kittens, memes and epic fails, to mention a few. But apart from those highly popular and reusable gifs, there is another type of gifs – simple animations which in the business world could be deemed as professional.

How about pasting them into email signatures then? Thanks to our atavistic predator instinct, nothing grabs our attention as much as a moving objects next to a static background (that is, regular email content). Animated gifs seem like they are crafted for this purpose exactly. Be careful though, as the line between “attention-grabbing” and “extremely annoying” is finer than you might think.

Animated gifs in email signatures
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Microsoft Teams deep links in email signatures

Are you using Microsoft Teams? Advertised as “the hub for teamwork in Office 365”, in most cases it allows employees to communicate and collaborate with high efficiency. And there is more than one way to direct your co-workers to this channel, to make communication even more seamless. The secret is to use deep links.

Microsoft Teams deep links in email signatures

Deep links can make both your email signatures and Teams even more useful. You don’t know what deep links are? I’ll be happy to explain.

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Direct link to a hosted image in email signatures

You might wonder how direct image links or direct URLs are related to email signatures. If you can use an embedded image, you do not have to worry about any links. However, linked images have some upsides: for example, they don’t increase the email size. What is more, there are situations in which linked images are the only available option. To add a linked image, you need a direct URL to it.

How to get a direct image link

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Hi-res email signatures optimized for mobile devices

Nowadays it is quite hard to find at least one smartphone or tablet which is not equipped with a high-resolution display or, in the case of Apple’s devices, the so-called “Retina display”. Also, more and more laptops are getting these onboard. The real power of a high-resolution screen is that it displays the same area as a conventional screen, but uses up to three times more pixels to do so.

Hi-res email signatures

This approach gives ultimate sharpness and depth to everything you can see on your display. The same applies to email signatures. You may have already noticed that images with low pixel density appear a bit blurry on high-resolution displays. And if we zoom in a little bit more – they just look really bad.

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Email address in email signatures – to use it, or not?

There has been an ongoing discussion on the matter. “Why should I add my email address to my signature?” is a recurrent question, whenever email signatures are discussed. Below, we state a few reasons why you should consider adding the email address to your email signatures.

Email address in email signatures - to do or not

Having an email address in email signatures might seem redundant. After all, when you send an email, your recipients would click the reply button, rather than look for the email address in the signature. However, there are some valid reasons to add that email address to your footers.

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Best business email signature design for 2018

With a new year, we welcome new trends in email signature design. In 2018, to make appealing and professional signatures, we still look for simplicity and visual harmony. However, you will also get some concepts in signature design that become more and more popular like one-click surveys. Let’s then see some spicy examples of the best email signature design for 2018.

Simplicity

Simplicity is still the queen. It makes the signature look classic and professional. You should not make the signature overloaded with contact details. Or with graphical elements. These, in fact, can turn the signature into a real disaster if not used moderately. The simplicity would be especially appreciated in business correspondence. Let me present some examples of signatures that stick to the rule “the less, the better”.

Inspiration 1

This email signature is the best example of what really simply signature should look like. Only basic contact details, no images or photos. The perfect choice for those who appreciate minimalism.

Best email signature for 2018

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Proper formatting of email signatures

At first glance, email signatures may not seem that important, especially if you compare them with other things going on in your company. But if you delve deeper into this, you will find out that email signatures play a significant role when it comes to marketing, branding or maintaining a good relationship with your customers. What is more, disclaimers added to these email signatures may also prevent you from legal issues. Keep in mind that even the best-written email may not do its job if you are not confident enough about the company you are dealing with, so gaining a client’s trust should be a priority for each employee in your company. Certainly, a fine-looking email signature that contains useful information is a nice try to make a good impression. And if you combine a fine-looking signature with an attractive marketing banner, the results may surpass your expectations.

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