Tag Archives: design

Written by Tomek

Published on May 18, 2023
Comments | Leave a reply

The best email signatures for 2023

The year 2023 is already in full swing and you want to use the momentum to keep things fresh. A small step towards that goal might be updating your email signature. If that’s the case, you might be wondering what email signature designs are trending and where to find inspiration.

Don’t worry, we’ve got you covered. In this article, we’ve put together some examples of best email signatures for 2023 to spark your imagination.

Trends in email signature design in 2023

Email signature design is constantly evolving. The last time we took a close look at modern trends was in 2020. Three years don’t seem like much and it’s true that the same core principles of esthetics still apply. However, there are some interesting new trends (the 2023 buzzwords are #inclusion, #tweetlike, #charity #csr #csat) in the current email signature designs which you might want to incorporate into your signature. To get a better understanding of how an email signature template should appear nowadays, have a look at the collection of contemporary email signature inspirations below.

Streaming & vlogging

If you are a streamer or a vlogger who wants to promote their channel, check out email signatures below. Such signatures don’t only sign off your emails, they showcase your content & grow your followers. Whether you are a streamer, a vlogger, or both, you can use an email signature to highlight your streaming accounts.

Inspiration 1

This eye-catching email signature example really draws attention with its neon colors and is perfect for a streamer. In addition to standard social media icons for Facebook, Instagram and YouTube, it also includes TikTok and Discord buttons, as well as a Twitch mini-banner. Even though the signature is packed with graphical elements, its two-column layout keeps all details organized.

The best email signatures for 2023 - streaming & vlogging 1

Inspiration 2

This email signature template is a perfect match for a vlogger. It’s a toned-down design which will appeal to a different audience than the one above. Readability is crucial, therefore all elements are grouped for easy identification. The large banner at the top can link to your newest videos and the small banner at the bottom can take the recipients to your TikTok bio.

The best email signatures for 2023 - streaming & vlogging 2

Download this free template or edit it in our email signature generator to personalize it

Inclusive design

An email signature typically contains your name, contact information, and other relevant details about you or your company. But it can also be a powerful tool to communicate the organization’s identity, values, and commitment to diversity and inclusion. By adding such information, you can make a positive impression on your recipients and build trust and rapport with them. This can also inspire others to be more inclusive and respectful in their communication and interactions. Many of 2023 email signature designs show that inclusion becomes more and more important.

Inspiration 3

One way to make email signatures more inclusive is to add gender pronouns. We’ve seen a major increase in such email signatures in 2023. This shows respect for people’s gender identities and helps avoid misgendering. It also encourages others to share their pronouns and creates a more welcoming and safe environment for everyone. From a design perspective, it’s best to add pronouns next to or under your name (as shown in the example below). That’s where most people expect to find them. This signature inspiration also includes a direct Zoom link in form of a call-to-action (CTA) button to allow for quick video calls with you.

The best email signatures for 2023 - inclusive design 1

Inspiration 4

You can also make email signatures more inclusive by adding name pronunciation details. This helps avoid confusion or embarrassment in communication, shows the company’s respect for people’s names and cultural backgrounds, and fosters more positive and personal connections. The following email signature design includes a CTA button which you can link to an audio recording. Thanks to the toned-down design, this signature template is suitable for both personal and professional use.

The best email signatures for 2023 - inclusive design 2

Download this email signature from our template library or edit it to your liking

Tweet-like signatures

Not all email signatures are created equal. Some can be too long, too cluttered, or too boring. Here’s where tweet-like email signatures come into the picture. Those 2023 email signature designs are crisp, concise and catchy. Such signatures use minimal elements such as small logos, sometimes also small banners, and a few words to convey the essential information. They are inspired by the brevity and clarity of tweets, and they can make your emails stand out from the crowd.

Inspiration 5

Take a look at the email signature below. It’s simple, compact and short. A perfect choice for business communication. It’s certainly not lacking in any department, it includes: contact details, company logo, social media buttons, and even a small marketing banner. Everything is there, presented in a minimalistic form which can easily match your corporate style.

The best email signatures for 2023 - tweet-like signature 1

Inspiration 6

This tweet-like email signature is a great example of how less is more. Despite its small size, the signature still conveys all the essential details – contact information, linked social media icons and logo (or photo). It’s a straight-to-the-point template which is ideal for replies, forwards, and internal correspondence.

The best email signatures for 2023 - tweet-like signature 2

Adjust this email signature template to your needs or download it now

Charity-themed signatures

If you are running a charity or a non-profit organization, you know how important it is to communicate your mission and vision to your audience. One of the ways to do that is by using a tailored email signature that reflects your values and goals. Such a signature can also help you increase your visibility, credibility, and fundraising potential.

Inspiration 7

This original design includes a banner encouraging your recipients to make donations. You can also find a sample disclaimer at the bottom of the template. Although the signature’s been primarily designed with charitable organizations in mind, you can replace the graphics to fit your needs.

The best email signatures for 2023 - charity-themed signature

Click here to edit the template in our signature generator or download it right away

Corporate social responsibility & sustainability

Corporate social responsibility (CSR) and sustainability are two important aspects of any organization that wants to make a positive impact on the world. In 2023, many people look for companies that aren’t all about making profit. An effective channel for showcasing the commitment to these values is email, and email signatures are the perfect place to promote your mission. They can be used to display information about the company’s social and environmental initiatives, such as carbon footprint reduction, charity donations, ethical sourcing, etc. Such an email signature can help you build trust among recipients, motivate employees to share your vision, lead and innovate in your industry and society, and support causes that matter to you and your community.

Inspiration 8

A cleaner future requires both big and small actions. Email signatures can also contribute to the environmental efforts of any individual or organization. Vibrant shades of green used for the banner and the social media buttons make this design perfect for any company wanting to make a statement. Show you care about the environment and ask others to refrain from printing your message.

The best email signatures for 2023 - CSR & sustainability

Download this signature template for free or edit it with the signature generator

Measuring customer satisfaction

Your image in today’s world is shaped by what others think of you. People’s opinions can lift or sink entire businesses. That’s why seeking feedback on your products, services or marketing campaigns is essential. A simple way to learn what your customers think about your company is to use one-click customer satisfaction (CSAT) surveys in your email signatures. Those surveys are quick, accessible, and painless for the customers. That’s why there is a major increase in CSAT surveys in 2023 email signatures.

Inspiration 9

The inspiration below is a great example of how to collect CSAT ratings. The template is designed to catch the recipient’s eye with its contrasty, vivid colors (mainly Pantone’s Color of the Year 2023 – Viva Magenta) and fancy icons. Additionally, the included banner boasts a catchy tagline. This appealing email signature can also be used from time to time to spice up the regular email correspondence and draw the recipients’ attention.

The best email signatures for 2023 - CSAT

Looking for more inspirations?

For more email signature inspirations, explore our email signature generator and signature template library – they are completely free of charge.

Need an email signature solution?

If you need a solution for designing and managing corporate email signatures, have a look at our email signature management tools for both Microsoft 365 and on-premises Exchange. Our software will help you discover the true potential of your email communication:

Manage email signatures for the entire organization from one place.
Set up rules to add professional email signatures to emails sent from any email client or device.
Create sender- and recipient-specific email signatures.
Schedule email marketing campaigns.
Add one-click CSAT surveys to email correspondence.
Automatically add user photos to email signatures.
Manage automatic replies and out of office messages.
And much more…

See also:

Written by Adam

Published on Jul 19, 2022
Comments | Leave a reply

15 good email disclaimer examples

[Update]: This blog was first published on January 20, 2017. It was updated with new disclaimer examples and some additional information.

Email disclaimers have been around for a long time, and for a good reason. Despite the ongoing discussion on their legal effectiveness and enforceability, legal teams insist on inserting them into emails. Disclaimers inform recipients about what they can and cannot do with the emails sent from your company. A humble request to inform the sender in case the message was intended for someone else will usually work. Thanks to that, you could e.g. learn that something is wrong in your newsletter subscription list or even save a deal after simply misspelling your client’s email address.

If you have a task to create an email disclaimer or signature for your company and your mind went blank, fear not. We are here to provide inspiration.

First of all, do not forget to insert your company’s data into the disclaimer. This serves more than one purpose. Providing information on your company is required by law in some countries. For more information on legal requirements for email disclaimers, please consult this article. Apart from the legal aspect, there is also a high marketing value. Including your company’s name and other information in every email makes your brand more and more recognizable and reinforces the bond between you and the client.

In this article, you can find text content for your disclaimers. If you want to give them a nice graphic design and combine with a good looking email signature, you can consult the article on professional email signature designs. Here, provided email disclaimers examples are divided into sections depending on what they apply to:

Confidentiality
Security
Contracts
Environmental
Employees liability
Estimated response time
Disclaimers in newsletters
Full content disclaimer examples
Bad email disclaimers

Confidentiality

One of the most important things to mention in a good email disclaimer example is confidentiality. Simply speaking, it is to state that the message should be read only by the original recipient and that sharing its content is strictly forbidden. Keep in mind that simply adding such a disclaimer doesn’t guarantee the email won’t be shared or forwarded. If you’re sharing strictly confidential information, it’s better to use mechanisms such as encryption.

The content of this email is confidential and intended for the recipient specified in message only. It is strictly forbidden to share any part of this message with any third party, without a written consent of the sender. If you received this message by mistake, please reply to this message and follow with its deletion, so that we can ensure such a mistake does not occur in the future.
This message has been sent as a part of discussion between [Sender’s name] and the addressee whose name is specified above. Should you receive this message by mistake, we would be most grateful if you informed us that the message has been sent to you. In this case, we also ask that you delete this message from your mailbox, and do not forward it or any part of it to anyone else. Thank you for your cooperation and understanding.

Security

This is a reminder for the addressee that they should check the message and attachments against viruses. This may either prevent clients’ computers from infection, or the company from being sued for the damage caused by viruses.

[Your company] puts the security of the client at a high priority. Therefore, we have put efforts into ensuring that the message is error and virus-free. Unfortunately, full security of the email cannot be ensured as, despite our efforts, the data included in emails could be infected, intercepted, or corrupted. Therefore, the recipient should check the email for threats with proper software, as the sender does not accept liability for any damage inflicted by viewing the content of this email.

Contracts

Sometimes, it might happen that when someone asks for a quotation, the recipient assumes that it equals entering an agreement. In other situations, an employee might get carried away and promise something that oversteps their authority. Those email disclaimer examples help both parties avoid misunderstandings.

This quotation request is sent to compare available offers and does not imply entering into a legally binding contract.
No employee of [your company’s name] has the authority to conclude any binding contract without an explicit written consent of their supervisor. Therefore, any will to enter into an agreement must be confirmed by the [Sender’s name]’s manager.

Environmental

Those email disclaimer examples are very short and with a nice green icon can support the environment and show that you care.

Please do not print this email unless it is necessary. Every unprinted email helps the environment.
Is it necessary to print this email? If you care about the environment like we do, please refrain from printing emails. It helps to keep the environment forested and litter-free.

Employees liability

This email disclaimer offers the company help when e.g. an employee writes something offensive. It is a safety measure against the company being sued for personal viewpoints of individuals in the company.

The views and opinions included in this email belong to their author and do not necessarily mirror the views and opinions of the company. Our employees are obliged not to make any defamatory clauses, infringe, or authorize infringement of any legal right. Therefore, the company will not take any liability for such statements included in emails. In case of any damages or other liabilities arising, employees are fully responsible for the content of their emails.
The opinions and beliefs expressed in this email are mine and do not have to reflect opinions and beliefs of the company.

Estimated response time

Estimated response time is usually added to emails sent from shared mailboxes which observe an intensive mail flow. A good example is a technical support email address. Information on when to expect a response is often added to a disclaimer found in the automatic response.

Due to an increased number of support requests we are currently receiving, it may take up to X days to receive a response. We always respond to licensed users first. We apologize for the inconvenience.

Email disclaimers in newsletters

Those are especially important, as they deal with subscribers’ lists. According to regulations concerned with email spamming and privacy, you have to provide an easy way to unsubscribe from such a list. Are you perhaps wondering what could happen if there is no unsubscribe mechanism? Or if you do not provide information about your company? As an example, according to Canada’s Anti-Spam Legislation (CASL), sending a commercial electronic message within, from or to Canada without such mechanism can result in criminal and civil charges, as well as in huge penalties. For more information, you can visit this site. Below, you have some email disclaimer examples to show you how to put it into words.

You have received this mail because you have subscribed for a newsletter at [your website’s address]. You can always unsubscribe from our mailing list, by clicking on Unsubscribe You can also reply to this message, including unsubscribe in the topic.
This message is sent to you because your email address is on our subscribers list. If you are not interested in receiving more emails like this one, just hit Unsubscribe.
Thank you for subscribing to our newsletter. [Your company name] team will work hard to deliver good quality information in the fields you have specified upon subscription. However, if you decide that you no longer want to receive such emails from us, feel free to click the link below. Click here to unsubscribe.

If you manage your subscribers’ list on your own, you can easily create an unsubscribe link. Just create a hyperlink on the unsubscribe text and link it to: mailto:example@example.com?subject=unsubscribe

Full content email disclaimer examples

Free Email Signature Generator with sample disclaimers

In many cases, you will want to have a disclaimer which falls into more than just one of the listed categories. In such a case, there is a great risk that your disclaimer becomes annoyingly long. The task of keeping such a disclaimer concise and comprehensive is not an easy one, so here is an example you can make use of:

Company ● Street ● City ● Postal Code ● State ● Country ● Website
The content of this message is confidential. If you have received it by mistake, please inform us by an email reply and then delete the message. It is forbidden to copy, forward, or in any way reveal the contents of this message to anyone. The integrity and security of this email cannot be guaranteed over the Internet. Therefore, the sender will not be held liable for any damage caused by the message.

Company
Street
City
Postal Code
Country
website

Information included in this email is reserved to named addressee’s eyes only. You may not share this message or any of its attachments to anyone. Please note that as the recipient, it is your responsibility to check the email for malicious software. Finally, the opinions disclosed by the sender do not have to reflect those of the company, therefore the company refuses to take any liability for the damage caused by the content of this email.

Bad disclaimer examples

The legal effectiveness of email disclaimers is subject to many discussions. One of the main reasons for that is a popular misconception that email disclaimers are like a legal contract. They are not.

The three most common bad uses of the email disclaimer are:

a page-long (and I’ve seen even longer) disclaimers in various languages, which attempt to list each and every possible wrong use of an email. It’s especially bad when added to a one-sentence-long email.
Aggressive demands, which are meant to scare a coincidental recipient. They are likely to backfire more than anything else.
Humorous or unprofessional disclaimers added to business correspondence.

Some of the bad disclaimer examples:

It’s strictly prohibited to share, copy, print, or otherwise process the content of this email without a written consent from the sender.
This email was sent from an ancient stone tablet.
If I find your email interesting, I’ll respond right away. If it’s another standard business email, please allow 4 business days for a response.
It doesn’t matter what I write here, since nobody reads disclaimers anyway.

How to manage disclaimers for the whole company

In order to automatically insert personalized email disclaimers and signatures or set up fully-branded automatic replies, you could use CodeTwo Exchange Rules Pro (if your company uses Microsoft Exchange) or CodeTwo Email Signatures 365 (if your company uses Exchange Online from Office 365 as a mail server). Those programs let you create and centrally manage email disclaimers that are automatically added to all emails sent from your company. The fact that the email disclaimers can be added at the server level does not require the users to remember to design them, and to add them to emails (even the ones sent from mobile phones). What is more, CodeTwo solutions include a library of already made graphically appealing email signatures and disclaimers. These tools also allow you to create different email signature templates for various departments, automatically using certain disclaimers depending on the recipient’s email address and offer much more functionalities. To find out more, go to:

CodeTwo Exchange Rules Pro
CodeTwo Email Signatures 365 (this software also can operate in client-side signature mode, allowing your users to choose between different signature and disclaimer variants when composing an email in Outlook desktop apps)

Read more:

Written by Milena

Published on Jun 27, 2022
Comments | Leave a reply

Happy Fourth of July: free email signature templates

The celebration time for all Americans is about to begin as the 4^th of July is just round the corner. Why is this date so important? Well, something huge happened in American history on that day – back in 1776, the United States declared its independence from Great Britain.

Fourth of July 2022 email signature templates

There are many ways Americans honor this national holiday. Firework displays, picnics, barbecues, and parades are great ideas for outdoor celebrations. To show your festive mood in a professional setting, we encourage you to use one of these free signature templets in your email conversations.

Simplicity and elegance

It’s just classic. A great fit for any business that wants their emails look neat and simple, yet fully compliant. This professional signature template has four clearly distinguished blocks of information. The first one emphasizes user’s name, job title and company website. The second one presents users photo, contact details and social media icons. Then, the Independence Day banner designed specifically for this occasion adds a nice festive feeling to business correspondence. The last part of this template is a disclaimer, an essential element for ensuring legal compliance.

Download this free email signature to bring national festive mood to the office

Waving flag banner

A very similar structure to the previous signature template, but this one brings social media links and like-in-motion marketing banner with the popular theme of the waving flag of the United States into focus. The banner will help you promote any special offers you prepared for your customers to celebrate the Fourth of July. Add a link to the banner to let everyone quickly land on your website or online store.

Download this free template or open it in our email signature generator to modify it the way you like

Compact and neat

This signature template was designed to satisfy subtle tastes. It lets you celebrate the 4^th of July in your email conversations, but keep it low-key. The company logo and details of the sender are the most visible part of the signature. The casual and inviting style of this template makes it a great fit for most professions.

Download this email signature template to celebrate 4th of July

Festive mood

Make it visible, make it enjoyable. Celebrate Independence Day with this fireworks display signature template. Bring fun to the office. Although the banner may look bold, the template itself looks professional and has all the necessary company details, with special attention paid to social media icons. Having this in mind, the template is a prefect choice for companies which extensively use social media and want everyone to quickly get to their official profiles for further interaction.

Download this impressive signature template to celebrate Independence Day in emails

**See also:**

Written by Kamil

Published on Dec 07, 2021
Comments | Leave a reply

Email signature etiquette – how to keep your emails classy

Have you ever seen an email signature you hated? An entity so cringe-inducing that you wanted to end a discussion with it’s owner right away?

Yup, email signatures can do that. However, when set up correctly, they have quite an opposite effect. A neat, professional email signature can either have a WOW effect or simply make you feel like everything is just right. And, as an added value, a good signature lets you e.g. promote your offers or helps gather customer feedback.

So what makes a difference between a lovable and not-so-lovable signature? There is more than one factor and to make sure you get it right, you need to follow the email signature etiquette.

What is email signature etiquette?

Email signature etiquette is a set of rules and best practices that help others not hate your signatures.

Below, I’ve prepared a list of the worst crimes against email signature etiquette and how to avoid or fix them.

Two-page disclaimers for two-letter emails

Email signature etiquette - bad disclaimers

Don’t get me wrong. Disclaimers can be required to comply with laws and regulations. However, some people mistake disclaimers for legal documents and overdo it. Not only are disclaimers too long way too often, but also they tend to be added to each reply and forward. That’s a very effective method of making your recipients angry.

How to fix this?

Ask your legal team or whoever who came up with the two-page monster, if the disclaimer really must include all this information in three different languages. And if you have no idea how to start, here are some professional email disclaimer examples.

It might also be a good idea to append a disclaimer only once per email thread.

10 MB jpeg graphics

Images are quite all right in email signatures. They can make your correspondence stand out and if a signature is well-composed, they do promote your branding and encourage recipients to see offers linked to the banners. However, graphics can be your undoing as well. Using extremely large files presents more than one problem:

Large files will take much longer to load, and a signature should never cause emails to lag.
While a single 10 MB shouldn’t be too much of a burden on email systems, adding large files to email signatures makes the delivery of each your message longer. And when you send emails to more than one recipient, you will clutter your and others’ mailboxes.
Spam filters may count large images as a threat.
Ironically, high-resolution images may end up being blurry due to scaling issues.

How to fix it?

In most cases, the ideal image resolution is twice as much as its target placeholder. In other words, if your email signature design reserves 300x100px for a banner, you should use a 600x200px graphic file which will scale down nicely. Also, it’s worth exporting your images to PNG and JPG to see which format ‘weighs’ less.

Outdated details

The time and energy you put into making sure the signature looks and works well results in an increase of trust from your recipient. Attention to details is a must if you want to make sure your brand is always associated with quality. So if an element you send with each email is out of date, don’t expect others to think highly of you.

That’s why promoting an event which already took place or an offer which ended long time ago is hurtful. But promotion is not the only purpose of an email signature. A signature is also there to, for example, redirect your recipients to another contact channel. And if your contact details are no longer valid, you can be sure that those who can’t reach you will get angry.

How to prevent this issue?

If you set up your own email signature, make sure you check on it from time to time. And if your company manages email signatures centrally, it’s best to use a solution which syncs with your users’ database in real time and has a scheduler feature, like our tools.

Full-composition signatures for replies & forwards

Full-composition email signatures give you the most space to include your branding, promote your offers and, in general, present yourself in the best way possible.

However, including such a complete signature in each and every email reply or in internal messages can make even the most patient of email users furious. Bombarding your recipients with banners will not increase the number of intentional clicks and makes the whole conversation hard to follow.

How to avoid it?

The best practice is to reserve your complete email signature for the first email in a thread and use its simple variant in subsequent messages.

Treating emails as websites

The next way to break the email signature etiquette is far from being obvious but it happens a lot. Consider this:

Email signatures are made of HTML. Websites are made of HTML. Since both use the same language, you should be able to create email signatures the same way you construct a website, right? While there is certain logic behind this, it is far from truth for more than one reason.

Nowadays, most Internet browsers display HTML code in fairly similar fashion. Things weren’t always like that. Before Internet Explorer (IE) was discontinued, it was the web developers’ nemesis. Things that worked everywhere else, failed to work on IE, and you needed a special kind of patience to find out why and how to fix it without breaking websites on all other browsers… Now think that almost every email client has a different way of understanding HTML. Almost every email client is like IE, one way or another.

On top of that, when sending emails, you need to remember about mechanisms that prevent spam from getting to inboxes.

OK, that’s a lot of theory. What exactly does it have to do with email signature etiquette?

If you try to design a perfect, responsive email signature which will look different for various screen dimensions, it probably won’t work. If you try to format a signature with JavaScript, it will probably end up in quarantine. Signatures need a very specific kind of HTML code if you want them to work well.

What to do?

Use well-designed email signature templates from the template library, or create your email signature with the free generator. And if you want to design it from scratch, check out the following article:

See some designer’s tips to creating good HTML code for email signatures

Finally, test your email signatures, before you set them up for good.

Image-only signature

In the light of previous point, you might be tempted to simply screenshot the signature once it looks OK and then paste the image into your email signature settings. An image should look identical regardless of an email client. True, but such an approach renders the signature almost completely useless at the same time. Here’s why:

Recipients won’t be able to copy your contact details or use links. While you could add one link to the whole image, most recipients will view it as a big red flag.
Screen readers won’t be able to read any part of the signature.
The image-only email signature usually weighs much more and looks worse than a correctly-coded HTML signature, especially when zoomed in.
Most image-only email signatures won’t be dark mode friendly.

How to fix it?

Just don’t do it. It’s worth to put an extra effort, especially when you can use some good email signature designs to help you get started.

Email signature etiquette within a company

Following those best practices requires some effort but, overall, is possible and well worth it. At least for a single person. But think in terms of a whole company.

Ensuring each and every email signature complies with the etiquette and has the same brand identity is an extremely time-consuming task which usually ends up with the IT setting signatures for everyone.

That’s why we’ve come up with tools that let you manage email signatures across the whole company. Thanks to them:

One person or team manages email signatures for everyone.
Every email client and every device benefits from the same, personalized, signature template.
You can apply company-wide changes in a matter of seconds.
It’s possible to apply various signatures for replies and forwards.
And many, many more.

Written by Kamil

Published on May 15, 2020
Comments | Leave a reply

Email signature ideas in the home office age

Have you updated your email signature because of the covid-19? After seeing thousands of coronavirus-related newsletters and articles, you may be wondering if it’s a good idea to make any changes to your signature template. The answer is simple: it is. The article below shows some email signature ideas. Get inspired and adapt your email signature to the increasing home office situation caused by coronavirus. You won’t save the world just by updating your email signature, but you can make a difference, one email at a time.

Why change your signature?

There are quite a few reasons to change your signature now. With many companies switching to remote work, email communication becomes even more frequent. It’s quite natural to have a larger number of recipients. That’s why you may (and should) use your email signatures to include important information.

You can use this opportunity to, for example, spread good health practices, highlight your preferred contact method or share good news we all need right now.

Apart from that, if you don’t refresh your signatures’ design from time to time, it gradually becomes less and less visible. Even changing your banner can make your recipients more interested in what you want to share. Now is a good time to revisit your design.

Ideas on how to change your signature

Include informational banners

To help #flattenthecurve, one of the highest priorities is to stay well-informed and follow directions of health authorities. Limiting the spread of the virus can save health and lives. If you want to help and show that you care, include an informational banner in your email signature. It can make a difference.

CodeTwo provides free animated banners with the most important guidelines to follow during the coronavirus outbreak. Various designs make it easy to implement such a banner in your email signature. Including such an image and linking it to the official WHO page can help people stay informed, safe and, not least important, panic-free. Download free banners.

We also designed two sets of email signature designs with informational banners that you can use:

Our email signature templates are completely free for both business and personal use. Add your branding and they are ready to go.

Keep your customers informed

Ways to limit the spread of the virus is not the only piece of information you should transmit to your recipients. Your customers will look for information on how you manage to continue providing your services.

If you change the way your business operates, make any changes to when your offices are open, launch additional services or limit accessibility of your offices – email signature is a perfect place to mention it. Most customers want to be informed if your business is operating as usual, or if there are any changes. Linking to a landing page which provides more information should satisfy any interested customer.

Promotional banners

Before you launch your new campaigns, a word of advice. Building your brand or offerings on the current situation is a double-edged sword. You don’t want your brand to be associated with the “benefiting on human disaster” phrase.

Still, if you offer services or products which can help during these troubling times, a promotional banner is a good idea. After all, people look for such products and services more than ever. If you create content or take any other actions to help limit the spread of coronavirus, linking to your blog or related page might help more people reach this information.

Link to the preferred contact method

It’s crucial to highlight the contact channel which is best for reaching you. If you provide demos online, consider adding a scheduling link to your email signature. If you prefer your customers reaching out at WhatsApp, add a link to WhatsApp chat. It is also possible to create a scheduling or chat link to Teams by using deep links, or add Zoom meeting invitations to your signatures.

Stay safe!

Here, at mail-signatures.com, we all wish you and all your near and dear ones the best of health. Stay home if you can and follow the health guidelines and lifestyle recommendations mentioned above to stay safe and keep yourself in shape.

Written by Milena

Published on Feb 21, 2020
Comments | Leave a reply

The best email signatures for 2020

We have just entered a new decade and the changes in the business landscape it brought about affect the way we design and present our products and services. Of course, it doesn’t mean that you must reinvent your entire brand’s visual identity immediately. However, it is a perfect time to adapt it to the times we live in. One of the things you may wish to change are your email signatures. That is why we have prepared some examples of best email signatures for 2020 to get you inspired. Let’s see what signature templates will be trendy this year!

Continue reading →

Written by Kamil

Published on Feb 07, 2020
Comments | Leave a reply

Signature line for email – all about short email signatures

Are short email signatures, sometimes called email signature lines, a good choice if you care about branding in your everyday email communication? In this article, I’ll try to explain why, how and when it’s better to use a compact email signature layout instead of a sophisticated, complex signature template.

Continue reading →

Written by Kamil

Published on Jan 29, 2020
Comments | Leave a reply

How to design an email signature and disclaimer for a lawyer

Is there really anything special about email signatures for lawyers or attorneys? Actually, there is. Email signatures are like your digital business cards, only they tend to last longer than their paper equivalents. Lawyers send a considerable number of emails all the time and if their signature isn’t perfect, their reputation is at stake. If you want to learn how to design a good email signature for an attorney or see a sample lawyer’s email disclaimer, read on.

How to design a perfect email signature for a lawyer

Continue reading →

Written by Kamil

Published on Nov 29, 2019
Comments | Leave a reply

Email signature design tool for graphic designers

Are you looking for an easy way to design an email signature without having to edit any HTML code directly? No matter if you want to create your own, personal email signature, or design a corporate email signature for your company or clients, this article will show you how to create a professional email signature online – quickly, easily, and for free!

Email signature tool for graphic designers

Continue reading →