Tag Archives: business email signature

How to standardize signatures in your business emails – a step-by-step guide

If you are reading this, I guess you are already well aware of how important it is to have a corporate signature inserted into your business emails. That’s great, but does the rest of your co-workers realize that, too? You can use your online correspondence as a platform to promote and spread your company’s values. However, it will not be effective if all employees create email signatures on their own. How to solve that, then? All you need is an official, standardized template for the signatures coming from all your company’s mailboxes. In this article, I will guide you through an easy email signatures standardization process.

Unify

Your image is your selling point, so it is crucial to include it in every outgoing email. Create an original, yet consistent portrait that you’d like to present yourself with. How?

    • Delegate the job and put one person in charge of all the signatures.
    • Get rid of illegible or childish fonts, philosophical quotes, and family pictures from all employees’ messages.
    • Make sure the signatures are not too long but include all required information.
    • Spend some time analyzing the relevance of every single item inserted in them.

Continue reading

Email signature for business owner – design your pro email signature

If you are a business owner, you probably know that in order to become successful, you often have to play more than just one role. This is especially true for small or new companies: a good business owner must be partly a marketer, partly a salesman and more. Because of that, a good, professional email signature for business owner must include many elements. This way, owners will be able to make the best use of every business opportunity. In this article, I will present how to design a professional email signature for business owner, along with some examples.

Remember, there is no single email signature design that will guarantee the success. However, there are several guidelines which will boost your chances of creating a unique, interesting email signature. Such a signature will become your personal business card, inviting its viewers to click every link included in it. Here are some tips you should follow:

Grab the attention

Grabbing the attention is one of the most crucial, and at the same time, the most difficult properties of an email signature. If the recipient of your message is not interested by your design, they will be unlikely to click any links you may provide, or even remember the name of your company. It is also very easy to overdo it. In this case, instead of awakening curiosity, the signature will leave a feeling of distaste. Therefore, it is crucial to focus on this aspect first, as it determines the final formatting of the email signature.

Continue reading

How to create a perfect Human Resources email signature

Email signatures and disclaimers play a very important role in email communication. Conversations without well designed signatures are hard to follow, causing misunderstandings and general chaos. A Human Resources email signature must be designed with particular care, as it is often responsible for the long lasting first impression of the organization.

A good example of Human Resources email signature design

Download this example, for other templates available free of charge, follow this link

Continue reading

Sales Email Signature – how to design an attractive email signature

Sales representatives know full well that email signatures are not to be taken lightly. In fact, those short parts of everyday conversations might become the key to success. With the right sales email signature, every sent email becomes an opportunity. It would be a shame not to grab this chance, so let us see how to make the most of it.

Sales Email Signature - how to design a good and effective email signature

Download this example, for other templates available free of charge, follow this link.

This is a quite attractive email signature. Let us look at why it works.

Continue reading

Marketing email signature – how to design a good email signature

Email signatures can have an outstanding promotional value. This offers a great opportunity, especially for marketing experts. If you need a ready-to-go template or inspiration for a marketing email signature, you have come to the right place. Here are some good practice tips for those who want to use every opportunity to promote their company and products.

marketing email signature design - email signature inspiration

Download this example, for other templates available free of charge, follow this link or use this free email signature generator to create your own signature templates.

There are plenty ideas for a good email signature for a marketer. Why is this one well designed?

Continue reading

IT email signature – how to design an email signature for IT professional

Email signatures have many different functions. Apart from their marketing value, they also provide an easy and quick way to find out who contacted us and why. Let us see how a good IT email signature might look like.

learn how to design a great email signature for IT professional - IT email signature

Download this example, for other templates available free of charge, follow this link.

This signature is suitable for IT professionals for a few reasons:

Continue reading

Email signatures on Exchange Server: Business guide

Unless you’re a time traveler from the early 1990’s, chances are emails in your Exchange organization already contain signatures.

But what do they look like? If you allowed individual users to set them up on their own, you and your company may have ended up with a mess of bigger or smaller proportions.

Let’s see what could go wrong:

An email signature deployed by the end-user

Continue reading