44 thoughts on “13 good email disclaimer examples

  1. Mike

    Disclaimers seem to have such importance when in reality they have no teeth at all…. for several reasons. First being that it cannot be considered a crime to receive something in error. Furthur to that, what a recipient does with that info is entirely up to them and unless the act itself is criminal (like fraud). Then benefiting from the info is also fair game. it is the equivalent of overhearing people talk while not actually spying and then acting on the talk.
    Bear in mind that many companies log all emails for various reason. Destroying all copies may not be possible for the recipient.
    There are many other fallacies related to Disclaimers that are easy to spot if you read into the meaning. Consider removing any threatening penalties or prohibiting “dissemination”. If the email contains criminal information such as “conspiracy to commit” The recipient would be compelled by “actual law to report it.
    Lastly remember that “Just because you say so” doesn’t make something a binding agreement.
    Maybe a polite request to delete and inform is all that is needed though most people simply do that as a matter of course.
    There are several good suggestions in this article that i liked.

      1. Shu'ayb

        These disclaimers have become a big nuisance by wasting computing power and communication speed. Even though we cannot measure the impact on the internet, it is definitely not null.

    1. Ishan

      Hi Mike,
      I do agree with you that some thing that was received by error is not holding, but that is the exact reason for the disclaimer, that even if you received this by mistake you will be held responsible for its miss use. just like the cop say while arresting someone. ” You are under arrest. anything you say can and will be use against you in the court of Law”. Does not necessary mean you have to say anything but In case you CHOOSE to say something it may be used to hold you responsible legally. Similarly receiving the info is not one fault but that you CHOOSE to do with it is covered under the terms of the disclaimer..
      At least this is my take on the subject.

  2. Karel

    Odd that businesses feel a need to insert disclaimers at the foot of emails, yet they send out good old snail mail letters without any disclaimers at all.

  3. Mark

    To me, I just always felt that it fell under the “You Don’t Have The Right To Bother Me If I Don’t Want To Be Bothered” Act. Not so much the disclaimer or disclosure part but definitely the ability to unsubscribe and not hear anymore from you should be a must.

    I admit until this post I didn’t know there were sooooooo many disclaimers out there. This was very informative and your comments were very helpful as well.

    Thank you

  4. Stephan

    Hi, nice read! Thx for that.
    Interesting to see how things are seen from various perspectives:
    I started searching for info regarding disclaimers on German webpages (because I am from Germany). For German law disclaimers are more or less useless because you can’t enter into a contract without both parties agreeing. But it was mentioned that in Anglo-American law systems this might be different – but it seems it’s not. I worked for American companys last 12 years and the disclaimer was more a threat than an info…
    After reading your post plus some others I like the idea that a disclaimer should be a polite request for a certain behaviour more than a “I will squeeze the hack out of you if you do something wrong with this message”. Also I like the environmently driven “printing really required?” thing. Stay healthy!

  5. Tommy Velasquez

    This is a great tip especially to those new to the blogosphere. Brief but very precise information… Thank you for sharing this one. A must read article!

  6. Custom email newsletter designer

    This blog is actually about the email disclaimer examples. This article provides us true and insightful information regarding it. Thank you for making us read this well written article. I am sure many people will come to read this in future.

  7. Elle Mott

    I’m actually in search of a disclaimer statement to let readers know that things can change. You see, I am responsible for a group email newsletter to members, with event info garnered from others, yet time and again, they change their events after publication., which I think makes me look bad for giving “inaccurate” info. Any suggestion for this kind of statement?

    1. Kamil Glaser

      You can always add:
      “Events details are provided by their respective organizers and are subject to change.” It would be helpful to provide some contact info to organizers, so that your readers can contact them to confirm nothing changed.
      And if the organizers make changes just before the event and after the publication, you might want to inform them that it might be seen as unprofessional by the event attendees.

  8. V.S.

    I am not an expert in law. So cannot attest to the binding factor. How ever it is good practice to include some sort of “copy right” for the confidentiality of information (especially personal, like patient data) as part of good data governance principles external to an org. I’m assuming this could be possible with regards to restricting the use of the information contained in the email only between intended recipient and sender (clearly labeled). Definitely something worth researching. Im sure the GDRP might have good practices. I will check and post if I find anything.

  9. Dida Cloutier

    Confidentiality disclaimers are non-binding and are generally a signal that either the person writing you is an idiot or that there’s an idiot in a powerful position in the organization. When you see such boilerplate, RUN!

  10. Richard A. Arnold

    You have a great way with words as shown in your article. You’re even good with informational content like you have here.

  11. john shaw

    Really helpful article! You really have a great stuff on this topic! Thanks for the valuable information…


Leave a Reply

Your email address will not be published.