This article explains how to:
- create an email signature in Microsoft Outlook 2003
- import an already prepared HTML file that contains your email signature
To find out more details about these two instructions, follow the steps below.
Category Archives: Microsoft Outlook 2003
How to insert an internet/linked image into an Outlook signature
In contrast to webmail clients like Gmail or OWA, Microsoft Outlook’s default behavior is to embed images in email signatures instead of only linking to images hosted on the Internet.
While linked images have several downsides (discussed in this article), they can be used in cases where e.g. reducing the size of the email is a priority. Below you will find the steps necessary to override Outlook’s default behavior and force it to use a linked/internet image.
Outlook 2013
When editing your email signature, position the cursor where you want to insert the image, click the Insert Picture button:
At the bottom of the resulting window find the File path box and paste the full URL of the internet image you want to use. Then click the downward arrow next to the Insert button and select Link to File:
Images and graphics in email signatures
Photos, logotypes, various types of banners, social media icons, etc. are more and more becoming a crucial part of a professional email signature. Unfortunately not all email platforms offer an easy way of inserting pictures and graphics into footers.
The 2 options we will be looking at are:
- linked images – located on a web server and downloaded into the email each time it is viewed;
- embedded images (also known as inline images) – part of the email, sent together with the message as hidden attachments.
Outlook email signature location and backup
The default folder where Outlook email signature files are located is:
Windows XP: C:\Documents and Settings\%username%\Application Data\Microsoft\Signatures
Windows 8 / 7 / Vista: C:\Users\%username%\AppData\Roaming\Microsoft\Signatures
NOTE: If your Windows language setting is other than English, the path will be your language equivalent of the above, e.g. (Dutch): C:\Gebruikers\%username%\AppData\Roaming\Microsoft\Handtekeningen
