Category Archives: Microsoft Outlook 2003

How to set up email signature in Outlook 2003

This article explains how to:

  • create an email signature in Microsoft Outlook 2003
  • import an already prepared HTML file that contains your email signature

To find out more details about these two instructions, follow the steps below.

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How to insert an internet/linked image into an Outlook signature

In contrast to webmail clients like Gmail or OWA, Microsoft Outlook’s default behavior is to embed images in email signatures instead of only linking to images hosted on the Internet.

While linked images have several downsides (discussed in this article), they can be used in cases where e.g. reducing the size of the email is a priority. Below you will find the steps necessary to override Outlook’s default behavior and force it to use a linked/internet image.

Outlook 2013

When editing your email signature, position the cursor where you want to insert the image, click the Insert Picture button:

Outlook 2013: Insert picture button

At the bottom of the resulting window find the File path box and paste the full URL of the internet image you want to use. Then click the downward arrow next to the Insert button and select Link to File:

Outlook 2013: Insert picture, Link to file

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Outlook email signature location and backup

The default folder where Outlook email signature files are located is:

Windows XP: C:\Documents and Settings\%username%\Application Data\Microsoft\Signatures

Windows 8 / 7 / Vista: C:\Users\%username%\AppData\Roaming\Microsoft\Signatures

NOTE: If your Windows language setting is other than English, the path will be your language equivalent of the above, e.g. (Dutch): C:\Gebruikers\%username%\AppData\Roaming\Microsoft\Handtekeningen

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