Category Archives: Microsoft Office 365

VCards in email signatures

While most people consider vCards as obsolete (or have no idea what they are) others use it on a daily basis in their email communication. So what exactly are those vCards? Why use QR-coded vCards in email signatures? And how to do that? Read on to find out.

How to add vCards to email signatures
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Microsoft Teams deep links in email signatures

Are you using Microsoft Teams? Advertised as “the hub for teamwork in Office 365”, in most cases it allows employees to communicate and collaborate with high efficiency. And there is more than one way to direct your co-workers to this channel, to make communication even more seamless. The secret is to use deep links.

Microsoft Teams deep links in email signatures

Deep links can make both your email signatures and Teams even more useful. You don’t know what deep links are? I’ll be happy to explain.

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Problems with email signatures in Office 365

In Office 365, there are some situations in which your email signatures stop working. Here is a quick list of the most frequent problems with email signatures and their solutions:

Office 365 signature cannot be edited

Sometimes, when using your Office 365 OWA, you might experience a problem when trying to set an email signature for your account. When going through email settings, under “Layout” menu, the “Signature” button might be missing. This makes it impossible for Office 365 users to make any changes to their e-mail signature. The most probable cause is OWA policy blocking the feature. Here is how to fix this:

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13 good email disclaimer examples

Email disclaimers have been around for a long time, and for a good reason. Despite the ongoing discussion on their legal effectiveness and enforceability, legal teams insist on inserting them into emails. Disclaimers inform recipients about what they can and cannot do with the emails sent from your company. A humble request to inform the sender in case the message was intended for someone else will usually work. Thanks to that, you could e.g. learn that something is wrong in your newsletter subscription list or even save a deal after simply misspelling your client’s email address.

13 best samples of email disclaimers - email disclaimer examples

If you have a task to create an email disclaimer or signature for your company and your mind went blank, fear not. We are here to provide inspiration.

First of all, do not forget to insert your company’s data into the disclaimer. This serves more than one purpose. First of all, providing information on your company is required by law in some countries. For more information on legal requirements for email disclaimers, please consult this article. Apart from the legal aspect, there is also a high marketing value. Including your company’s name and other information in every email makes your brand more and more recognizable and reinforces the bond between you and the client.

In this article, you can find text content for your disclaimers. If you want to give them a nice graphic design and combine with a good looking email signature, you can consult the article on professional email signature designs. Here, provided email disclaimers examples are divided into sections depending on what they apply to:

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Signatures in emails sent from mobile devices

Ensuring a unified signature for the whole company is one of the top priorities for those who know the importance of branding. However, ensuring the same template for all employees may prove to be a bit tricky, regardless of the company’s size. The reason for that is the abundance of mobile devices.

Signatures in mobile devices

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How to create company-wide email signatures and disclaimers in Office 365

Below you will find details on what you have to do to set up your own server-level automatic email signature or disclaimer using the built-in Office 365 tool.

A little info about the tool: like most today’s email signature solutions, it supports HTML content such as tables, images and font formatting, but In contrast to e.g. Google Apps for Business, it also allows for automatic personalization of individual signatures.  Limitations include no option to insert the signature directly below the latest email reply or forward and lack of preview on the end-user’s side (learn more…).

Steps to set up an email signature policy in Office 365:

  1. Log in to the Office 365 portal using an Exchange Online administrator account and access the Microsoft 365 admin center as shown in the below image:

    Accessing the Office 365 admin center

  2. Expand Admin centers and click Exchange.

    Office 365: Accessing Exchange admin center
    Fig. 1. The Exchange option in the Microsoft 365 admin center menu.

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