Tips & guides

design professional email signatures

How to set up or change email signature in Outlook on the Web (Office 365 and Exchange 2016/2019)? How to set up or change email signature in Outlook on the...

[Update]: This article was first published on March 15, 2016. It’s been updated to reflect the current steps required to set up an email signature on respective platforms. Back in the day, when...

Jun 23, 2022
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How to create company-wide email signatures and disclaimers in Office 365 How to create company-wide email signatures and disclaimers...

[Update]: This blog post was first published on July 7, 2016. It was updated to reflect the changes introduced in the new Exchange admin center. In this article, you can find out how to set up your...

May 20, 2022
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How to add email signatures in Outlook for Microsoft 365 and Outlook on the web (OWA) How to add email signatures in Outlook for Microsoft 365 and...

Microsoft Outlook is the go-to email client for most businesses and enterprises. This is no surprise, as it has been around for decades and managed to become the 'gold standard' of this software...

Apr 21, 2022
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How to create a company-wide email signature in the new Exchange admin center How to create a company-wide email signature in the new...

Microsoft 365 lets you set up email signatures and disclaimers for the entire company. The setup process includes the native mail-flow rule mechanism and the Append Disclaimer option. As a result,...

Apr 02, 2021
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How to automatically add email signatures to replies and forwards in Office 365? How to automatically add email signatures to replies and...

[Update]: This blog post was updated on July 09, 2021. When it comes to Office 365 email signatures, you may want to have different variants for different purposes. It is a common practice to...

Oct 09, 2019
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VCards in email signatures VCards in email signatures

While most people consider vCards as obsolete (or have no idea what they are) others use it on a daily basis in their email communication. So what exactly are those vCards? Why use QR-coded vCards in...

Sep 09, 2019
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How mortgage loan originators can automatically add NMLS ID to email signatures in Office 365? How mortgage loan originators can automatically add NMLS ID...

In this article, you will find out how to automatically and globally add NMLS unique numbers to email signatures in Office 365. For this, you will need a subscription to CodeTwo Email Signatures for...

Aug 07, 2019
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Microsoft Teams deep links in email signatures Microsoft Teams deep links in email signatures

[Update]: This blog post was updated on June 28, 2021. Are you using Microsoft Teams? Advertised as “the hub for teamwork in Office 365”, in most cases it allows employees to communicate and...

Jul 02, 2019
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How to delegate email signature management in Microsoft 365? How to delegate email signature management in Microsoft 365?

Email signature management – sounds a bit technical. Simply speaking, it is a perfect way to make sure every email sent outside the company is professionally branded and gets just the right...

Jan 15, 2019
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