Displaying images as attachments is a common problem. The solution is not so obvious, because there can be many reasons for that. The problem may occur if the message gets converted to the plain text format or if there are issues with the HTML code of an email signature. Finally, it can be caused by a specific Outlook configuration. In this article, I will show you how to make sure images are not displayed as attachments in each of those situations.
Make sure the email format is set to HTML
The most common reason for images displaying as attachments is that some messages are sent in the plain text format instead of the HTML format. As the plain text format does not support embedding or viewing images, all images are automatically attached to the message. Continue reading →
Email disclaimers have been around for a long time, and for a good reason. Despite the ongoing discussion on their legal effectiveness and enforceability, legal teams insist on inserting them into emails. Disclaimers inform recipients about what they can and cannot do with the emails sent from your company. A humble request to inform the sender in case the message was intended for someone else will usually work. Thanks to that, you could e.g. learn that something is wrong in your newsletter subscription list or even save a deal after simply misspelling your client’s email address.
If you have a task to create an email disclaimer or signature for your company and your mind went blank, fear not. We are here to provide inspiration.
First of all, do not forget to insert your company’s data into the disclaimer. This serves more than one purpose. First of all, providing information on your company is required by law in some countries. For more information on legal requirements for email disclaimers, please consult this article. Apart from the legal aspect, there is also a high marketing value. Including your company’s name and other information in every email makes your brand more and more recognizable and reinforces the bond between you and the client.
In this article, you can find text content for your disclaimers. If you want to give them a nice graphic design and combine with a good looking email signature, you can consult the article on professional email signature designs. Here, provided email disclaimers examples are divided into sections depending on what they apply to:
Perhaps you already know what works for you when it comes to email signatures in your company. But do you know what will definitely NOT work, while you are persistently trying to achieve it? This article will give you some insight into the Exchange Server 2013 and 2016 limitations related to email signature management in your organization.
Note: For the purpose of this article, I assume that your company uses Microsoft Exchange Server 2013 or 2016 that controls internal and external email flow. The second assumption is that you create an email signature directly on the server side (not within an email client e.g. Microsoft Outlook).
Ensuring a unified signature for the whole company is one of the top priorities for those who know the importance of branding. However, ensuring the same template for all employees may prove to be a bit tricky, regardless of the company’s size. The reason for that is the abundance of mobile devices.
Black Friday is almost there. This year’s most awaited shopping spree before Christmas is happening on November 25. As there is still some time left, now it is a great chance to let your potential customers know about your offer and discounts. One of the most convenient ways to do so is by automatically adding marketing banners to every email sent outside of your organization.
Note: CodeTwo Exchange Rules is the best option for your company if you use the Exchange Server as your email platform. However, if you are using Office 365 to send and receive your emails, choose CodeTwo Email Signatures for Office 365.
[Update]: This article was updated on July 18, 2019.
Back in the day, when Exchange 2016 was released, OWA was replaced with a brand new and shiny Outlook on the Web. A few years later, Outlook on the Web is still called OWA by most people, but at the same time, the NEW Outlook on the Web, available as optional for some time, becomes the default experience for Office 365 users.
If you haven’t had a chance to set up a new email signature in either of Outlooks on the Web yet, just follow the steps below to learn more. Mind that in the new Outlook on the Web, the path to the email signature settings has changed.
When deploying email signatures for multiple users from a central place, you need a way to easily include these users’ personal information like names, titles, departments, addresses, etc. in the signatures. This is achieved using placeholders integrated with a central directory that stores users’ personal details (e.g. Active Directory), and including the placeholders in signature templates.
Possibly the biggest surprise brought about by the release of Exchange 2016 is… how similar it is to Exchange 2013. In fact, in terms of email signature management it’s pretty much identical (if you’re familiar with the 2013 version of Microsoft’s email server, you’ll see what I mean). However, many of you may have never had the opportunity to poke around Exchange 2013, so let’s get to work: