Displaying images as attachments is a common problem. The solution is not so obvious, because there can be many reasons for that. The problem may occur if the message gets converted to the plain text format or if there are issues with the HTML code of an email signature. Finally, it can be caused by a specific Outlook configuration. In this article, I will show you how to make sure images are not displayed as attachments in each of those situations.
Make sure the email format is set to HTML
The most common reason for images displaying as attachments is that some messages are sent in the plain text format instead of the HTML format. As the plain text format does not support embedding or viewing images, all images are automatically attached to the message. Continue reading →
Email disclaimers have been around for a long time, and for a good reason. Despite the ongoing discussion on their legal effectiveness and enforceability, legal teams insist on inserting them into emails. Disclaimers inform recipients about what they can and cannot do with the emails sent from your company. A humble request to inform the sender in case the message was intended for someone else will usually work. Thanks to that, you could e.g. learn that something is wrong in your newsletter subscription list or even save a deal after simply misspelling your client’s email address.
If you have a task to create an email disclaimer or signature for your company and your mind went blank, fear not. We are here to provide inspiration.
First of all, do not forget to insert your company’s data into the disclaimer. This serves more than one purpose. First of all, providing information on your company is required by law in some countries. For more information on legal requirements for email disclaimers, please consult this article. Apart from the legal aspect, there is also a high marketing value. Including your company’s name and other information in every email makes your brand more and more recognizable and reinforces the bond between you and the client.
In this article, you can find text content for your disclaimers. If you want to give them a nice graphic design and combine with a good looking email signature, you can consult the article on professional email signature designs. Here, provided email disclaimers examples are divided into sections depending on what they apply to:
Perhaps you already know what works for you when it comes to email signatures in your company. But do you know what will definitely NOT work, while you are persistently trying to achieve it? This article will give you some insight into the Exchange Server 2013 and 2016 limitations related to email signature management in your organization.
Note: For the purpose of this article, I assume that your company uses Microsoft Exchange Server 2013 or 2016 that controls internal and external email flow. The second assumption is that you create an email signature directly on the server side (not within an email client e.g. Microsoft Outlook).
Ensuring a unified signature for the whole company is one of the top priorities for those who know the importance of branding. However, ensuring the same template for all employees may prove to be a bit tricky, regardless of the company’s size. The reason for that is the abundance of mobile devices.
When deploying email signatures for multiple users from a central place, you need a way to easily include these users’ personal information like names, titles, departments, addresses, etc. in the signatures. This is achieved using placeholders integrated with a central directory that stores users’ personal details (e.g. Active Directory), and including the placeholders in signature templates.
Most people think that emoticons are a necessity in everyday mail communication, whereas some purely treat them as a mean to undermine their professional credibility. And consequently, attempt to sustain their inbound mail communication in more formal style. Unfortunately, Exchange Server platform does not provide sufficient tools to filter out or replace unwanted strings of signs, and establishing new rules in mail flow does not really solve the issue. The only way through is to use a third party solution.
CodeTwo Exchange Rules Pro is a centrally managed tool that tackles email flow control on Exchange. Its main service is directly deployed on a server communication pipeline and requires only a few touches from an administrator to be configured and start working. This fully packed toolbox allows users to swiftly modify incoming and outgoing messages by simply setting up appropriate rules. Creating a rule to eliminate emoticons from your Exchange mail is a piece of cake. Just check this out:
These days a good-looking email signature seems to be an essential part of any business. More and more companies want to create a professional-looking signature as they know that it can tell the recipient a lot about the organization depending just on the way it is presented.
If you’re an Exchange admin, the benefits of tracking link clicks in emails may not be immediately obvious to you. But trust me, your marketing guys would die to be able to do it. Why? Because it would let them measure the popularity and results of marketing campaigns ran in emails. Which is somewhere in the Top 5 of things they like to do.
I recently came up with a small marketing hack, which lets the Marketing department run and switch ad campaigns in emails without the help of IT. Nothing too complicated (or ominous, as the title might suggest) – some marketers out there may already be doing it. But it saves a lot of time, resources and gives marketers a little more freedom to get creative.